Policy ACAF-CAL-001

Responsible University Administrator:

Vice Provost for Academic Affairs

Responsible Officer:Director of School of Music
Origination Date:N/A
Current Revision Date:02/18/13
Next Review Date:02/18/17
End of Policy Date:N/A
Policy Number:ACAF-CAL-001
Status:Effective

 

MANNONI PERFORMING ARTS CENTER AUDITORIUM

GUIDELINES FOR EXTERNAL PRESENTERS

PDF Version

 


Policy Statement


The Mannoni Performing Arts Center Auditorium operates as a fully functional theatrical presenting space. It is rented to presenters that are not part of The University of Southern Mississippi on a space-available basis. They are regarded as guests and will receive all rights and privileges accorded guests of the university while in accordance with all hall policies and procedures. Failure to comply with established policies and procedures outlined here and in reservation contract will result in loss of hall usage for the current and/or future events and forfeiture of and deposit and/or leasing fee.


Reason for Policy/Purpose


This policy is required for the effective communication of university policies regarding the use of the Mannoni Performing Arts Center Auditorium by external presenters.

Who Needs to Know This Policy


Anyone who is not part of The University of Southern Mississippi and desires to use the Mannoni Performing Arts Auditorium.

Website Address for this Policy


www.usm.edu/institutional-policies/policy-acaf-cal-001 


Definitions


 

  

Policy/Procedures


  1. When reserving the hall, presenter is reserving basic "shell" functions including doors open, work and hall lighting on and hall closure at conclusion of event. 
  2. All sound, light, backstage or other functions not included in the above must be arranged with or by the hall manager and may require additional fees and staffing as necessary to fulfill the presenter's requests. (See Mannoni Performing Arts Center Auditorium reservation form). All items other than the basic hall described in No. 1 above must be arranged at the time of hall reservation.
  3. The hall is cleaned and monitored prior to each event. Failure to return the hall to condition upon entry will result in additional fees or loss of hall privileges. The presenter is responsible for removal of all trash to appropriate receptacles and returning any and all adjustments to equipment back to standard plot.
  4. Additional facilities such as the hallway behind stage, choral hall or other classrooms must be arranged in advance and are only available with permission of the affected departments and School of Music. If approved, appropriate keys will be given to hall manager to allow entrance. 
  5.  Upon arrival, a hall supervisor will greet presenter and make certain all requested services are in place. Presenter will also be provided contact information of the supervisor, manager and emergency contact. A university hall supervisor will be on site throughout presenter's stay.
  6. For regular users with extended stays, a key to the facility doors may be provided. Presenter agrees to be responsible for the hall security while in possession of the key. Failure to lock all doors both internal and external when not on premises will result in loss of key privileges and result in additional hall supervision fees.
  7. Presenters are REQUIRED to check out with the hall manager or supervisor on duty prior to leaving the facility. 
  8. For performances, the main doors to the building are opened one hour prior to the show start time. The auditorium is typically opened 30 minutes prior to show. Any variation to that must be discussed with the hall manager prior to the day of the show.
  9. The presenter must announce and police the no food/drink policy. Absolutely not food or drink outside of water may be brought into the facility. Failure to comply will result in a warning followed by immediate loss of hall privileges.

Review


The School of Music Director is responsible for the review of this policy every four years (or whenever circumstances require immediate review). 


Forms/Instructions


Mannoni Performing Arts Center Auditorium Reservation Form available at https://www.usm.edu/music/facilities. 

 


Appendices


N/A 

 


Related Information


N/A 

 


History


Amendments: Month, Day, Year – summary of changes

 

11/01/11: Formatted for Institutional Policies website.

02/18/13: Formatted for template. Minor editing throughout.