Fair Labor Standards Act

The Fair Labor Standards Act (FLSA) is a federal law that establishes minimum wage, overtime pay, recordkeeping, and youth employment standards for employees in the private sector and in Federal, State and local governments. On May 18, 2016 the Department of Labor announced its decision regarding changes to FLSA. The University of Southern Mississippi continues to explore options that will mitigate the impact of the FLSA changes while ensuring the University's compliance with the federal mandate.

Staff who are exempt and currently earning less than $47,476 will be transitioned to non-exempt bi-weekly status November 19, 2016 to comply with the new FLSA rules regarding overtime pay. This change does not apply to graduate teaching assistants, graduate research assistants, adjunct or other faculty.

A change from exempt monthly to nonexempt biweekly status will have no impact on any affected employee's pay grade, benefit elections, or hourly rate of pay. However, the change of some positions from exempt to nonexempt is necessary to ensure compliance with the Department of Labor regulations. Affected employees will be afforded the wage and hour protection provided by the legislation. For additional information please visit https://www.usm.edu/employment-hr.

The goal of the University is to ensure employees understand how the FLSA changes impact us all. 

Please email FLSA@usm.edu with any additional questions or concerns regarding compliance with the regulations.

 

FLSA FAQ (PDF)

FLSA Town Hall (PowerPoint)

FLSA On-Call Fact Sheet (PDF)

FLSA Travel Fact Sheet (PDF)

Tracking hours for biweekly training (PDF)

 

Non-Exempt Employees - Link to Timesheets and other reporting tools

 

Department of Labor Guidance on the duties test for each exemption category

Learned Professional Exemption

Computer Exemption

Administrative Exemption

Executive Exemption

 

FLSA Training Schedule

Open sessions will be provided on both campuses on the following dates to review FLSA and compensatory time recordkeeping requirements.

October 26th – Gulf Park Campus, Fleming Education Center Room 307 from 10 AM – 11 AM

October 26th – GCRL Campus, Caylor Auditorium from 1 PM – 2 PM

October 31st – Hattiesburg Campus Polymer Science Auditorium from 10 AM – 11 AM

 

Pay Dates

Employee Pay Calculator by Pay Cycle for employees who are transitioning from Exempt to Nonexempt (Excel)

Biweekly Pay Schedule (PDF)

Letter for Creditors (PDF)

The following dates indicate when transitioned employees will receive their pay checks:

• November 30th – paid for November 1st – 18th in exempt position

• December 1st – For individuals who need assistance, a loan is available to bridge the gap in pay. The loan is 80 hours paid at the employee’s hourly rate of pay. The loan must be paid back via payroll deduction starting with the pay period ending December 16, 2016 and the last loan re-payment will be the pay period ending June 16, 2017. (Note: The loan is optional and only for people who elect to use it. Additional information will be forthcoming regarding the loan.)

 • December 16th – paid for hours worked/leave taken November 19th - December 2nd

 • December 30th - paid for hours worked/leave taken December 3rd - December 16th