Grade Entry

GRADE ENTRY INFORMATION

ALL FINAL FALL GRADES ARE DUE BY

Monday, December 10 @ 11 A.M.

Grade Roster Types

  • Not Attending – The Not Attending roster is to help confirm students are accurately enrolled in the class.  The Not Attending roster is only visible within SOAR and not shown on the official transcript.  Change of grades on the Not Attending roster is not necessary.
  • Interim – The interim roster is to provide feedback to the students and help advisors determine students at risk.  The interim roster is only visible within SOAR and not shown on the official transcript. Change of grades on the interim roster is not necessary.
  • Final – The final roster is the official record of the student’s academic performance in the class and is shown on the official transcript.

 

Grade Entry Policy

Grade Entry Instructions

Grade rosters are available via the SOAR > Faculty Center by the schedule shown below.  Instructions for entering grades for interim and/or final grade rosters are provided.

Grade Import Instructions

 

Grade Entry Schedule

Final grades entered after the posting deadline will be posted at the next FINAL posting date.

Not Attending and Interim rosters are NOT posted to students’ official records but are visible in their student records for advisement.

 

Fall 2018

Session

Roster Type

Available for

Grade Entry

Posting Deadline

Notification to

Students

Intersession

Final

August 22

August 28 @ 11 amAugust 29

Session I and CE2

Not AttendingAugust 29September 4 @ 5 pmNightly
FinalOctober 8October 15 @ 11 amOctober 16

Full Term and CE1

Not AttendingAugust 29September 4 @ 5 pmNightly
InterimOctober 1October 5 @ 5 pmImmediate
FinalNovember 26December 10 @ 11 amDecember 13

Session II and CE3

Not AttendingOctober 15October 17 @ 5 pm

Nightly

FinalNovember 26December 10 @ 11 amDecember 13

 

GRADE ENTRY POLICIES

Students Not Enrolled but Attending Class

A student not on the roster is not officially enrolled. Please use your S.O.A.R. rosters to verify that students attending your class are officially enrolled. If the student is not on the S.O.A.R. roster, please DO NOT allow him/her to attend your class until they provide documentation verifying enrollment. Submitting the student's name to the Registrar's Office will not add the student to the class. The student must complete a permission to add form and submit it to the Registrar's Office.

Students Not Attending Class (NA Grade)

To comply with the U.S> Department of Education regulations, the University must identify students who are not attending class. A grade of NA (Not Attending) should be issued to any student listed on the roster that did not attend. Additionally, this grade would be appropriate for any student who stopped attending prior to graded assignments. Non-compliance with this policy will jeopardize federal funding for financial aid purposes.

The Registrar's and Financial Aid Offices will send correspondence to all students not attending classes. Students have the responsibility to withdraw from these classes by completing a Drop Form or withdrawing from the University. Failure to do so will result in a grade of "F" or "NA" for each class the student did not attend.

Grade Import Instructions

Faculty have the option now to import their grades from a Comma Separated file (*.csv) process.  Below are instructions for both Windows and MAC environments.

Click here for instructions to enter grades with IMPORT Process with WINDOWS machines:
Click here for instructions to enter grades with IMPORT Process with MAC machines: