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Office of the Registrar

Grade Entry

Spring 2023 Grade Entry Schedule

Session Roster Type Available for Grade Entry Posting Deadline Notification to Students
Intersession Final January 13

January 27 5:00pm

January 28
Session I and CE2 Not Attending  January 18

January 19 5:00pm

Final  March 6 March 20  5:00pm March 21
Regular and CE1  Not Attending  January 18 January 23 5:00pm Nightly 
Interim February 20 February 24  5:00pm Nightly
Final  May 1

May 15 

May 17
Session II and CE3  Not Attending  March 20 March 21
Final  May 1 May 15
May 17

Grade Roster Types 

Not Attending

The Not Attending roster is designed to make sure that students are attending the classes and sections they are officially enrolled in. It is visible only in SOAR and is not shown on students' official transcripts.  Grade changes are not necessary on the Not Attending roster.


Interim grades provide feedback to students and their advisors about how they are doing early in the class, which can help them make changes if needed to improve their performance.  Interim grades are visible only in SOAR and are not shown on students' official transcripts.  Grade changes are not necessary on the Interim roster.


The Final roster is the official record of students' academic performance in their classes and will be shown on their official transcripts. 

Grade Entry Instructions

Grade rosters are available via the SOAR Faculty Center according to the schedule above. Instructions for entering grades for interim and/or final grade rosters are available in the instruction guide.

Grade Entry Instruction Guide (2-page PDF)

Grade Import Instructions

Faculty also have the option to import their grades from a Comma Separated file (*.csv).  Below are instructions for both Windows and Macs.

Import grades with Windows computer (4-pg PDF)
Import grades with with Mac computer (4-pg PDF)

Grade Entry Policies 

Students Not Enrolled But Attending Class

A student not on the roster is not officially enrolled. Please use your SOAR rosters to verify that the students attending your class are all officially enrolled. If a student is not on your roster, please do not allow him/her to attend your class until he/she provides documentation verifying enrollment. Submitting the student's name to the Registrar's Office will not add the student to the class. The student must complete a Permission to Add form and submit it to the Registrar's Office.

Students Not Attending Class (NA Grade)

To comply with U.S. Department of Education regulations, the University must identify students who are not attending class. A grade of NA (Not Attending) should be issued to any student listed on the roster that did not attend the class or that who stopped attending prior to graded assignments. Non-compliance with this policy will jeopardize federal funding for financial aid.

The Registrar's and Financial Aid offices will send correspondence to all students not attending classes. Students have the responsibility to withdraw from these classes by completing a Drop Form or withdrawing from the University. Failure to do so will result in a grade of "F" or "NA" for each class the student did not attend. 

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Office of the Registrar
Kennard-Washington Hall (KWH) Room 110
118 College Drive, #5006
Hattiesburg, MS 39406

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Gulf Coast Library (GCL) 101
730 East Beach Boulevard
Long Beach, MS 39560

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