Office of the Registrar
Office of the Registrar
Available for Grade Entry
Notification to Students
|Session I and CE2||Not Attending||June 1||June 8 @ 5 pm||Nightly|
|Final||June 25||July 2 @ 5 pm||July 3|
|Regular and CE1
||Not Attending||June 1||June 8 @ 5 pm||Nightly|
|Interim||June 25||July 6 @ 5 pm||Immediate|
||August 3 @ 11 am||August 5|
|Session II and CE3||Final||July 27||August 3 @ 11 am||August 5|
There will be a processing delay for final grades entered after the posting deadline. If grades are submitted late, they will not be posted in SOAR or printed on the transcript until the next scheduled processing of University-wide final grade rosters.
Not Attending and Interim rosters are not posted to students’ official records but are visible in their advisement records.
The Not Attending roster is designed to make sure that students are attending the classes and sections they are officially enrolled in. It is visible only in SOAR and is not shown on students' official transcripts. Grade changes are not necessary on the Not Attending roster.
Interim grades provide feedback to students and their advisors about how they are doing early in the class, which can help them make changes if needed to improve their performance. Interim grades are visible only in SOAR and are not shown on students' official transcripts. Grade changes are not necessary on the Interim roster.
The Final roster is the official record of students' academic performance in their classes and will be shown on their official transcripts.
Grade rosters are available via the SOAR Faculty Center according to the schedule above. Instructions for entering grades for interim and/or final grade rosters are available in the instruction guide.
Grade Entry Instruction Guide (2-page PDF)
Faculty also have the option to import their grades from a Comma Separated file (*.csv). Below are instructions for both Windows and Macs.
A student not on the roster is not officially enrolled. Please use your SOAR rosters to verify that the students attending your class are all officially enrolled. If a student is not on your roster, please do not allow him/her to attend your class until he/she provides documentation verifying enrollment. Submitting the student's name to the Registrar's Office will not add the student to the class. The student must complete a Permission to Add form and submit it to the Registrar's Office.
To comply with U.S. Department of Education regulations, the University must identify students who are not attending class. A grade of NA (Not Attending) should be issued to any student listed on the roster that did not attend the class or that who stopped attending prior to graded assignments. Non-compliance with this policy will jeopardize federal funding for financial aid.
The Registrar's and Financial Aid offices will send correspondence to all students not attending classes. Students have the responsibility to withdraw from these classes by completing a Drop Form or withdrawing from the University. Failure to do so will result in a grade of "F" or "NA" for each class the student did not attend.