Association of Office Professionals
Certification for Educational Office Professionals
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The Professional Standards Program certification requires at least four years of full-time* work experience, at least two of which must be at an educational institution. In addition to the PSP requirements listed on the NAEOP website, only classes, workshops, etc., that are no more than ten years old at the time of application are allowed for USM’s Education Enhancement Policy.
*Full-time is considered 30 or more hours per week. If working less than 30 hours per week, then six (6) years of part-time work is needed with a minimum of three (3) years of part-time work in an educational institution is required.
PSP Certificate Requirements
| Certificate Level | Work Experience | Education/ In-Service |
Association Responsibility |
| Basic | 4 years | 210 Clock Hours | 10 Points |
| Associate Professional | 4 years | 300 Clock Hours | 10 Points |
| Advanced I | 4 years | 390 Clock Hours | 10 Points |
| Advanced II | 4 years | 480 Clock Hours | 10 Points |
| Advanced III | 4 years | 570 Clock Hours | 10 Points |
| Associate Degree | 4 years | Associate Degree + 60 Hours | 10 Points |
| Bachelor Degree | 4 years | Bachelor Degree + 60 Hours | 10 Points |
| Master Degree | 4 years | Master Degree + 60 Hours | 10 Points |
| Doctoral Degree | 4 years | Doctoral Degree + 60 Hours | 10 Points |
| Recertification | 60 Clock Hours | 10 Points |
Education/In-service
In-service includes college classes, workshops, seminars, institutes, and conferences. These hours are cumulative for the first five certificate levels; after that, it is listed per certificate. USM requires that some of these hours come from the Core Curriculum list. The table below lists how many courses are required from the list for each certificate.
| Certificate | Core Curriculum Classes |
| Basic | 3 |
| Associate Professional | 4 |
| Advanced I | 5 |
| Advanced II | 6 |
| Advanced III | 7 |
College courses are counted as 15 clock hours per semester hour, or 45 hours for most
courses. For the Basic certificate, three courses at three semester hours each will
count for 135 of your clock hours.
The University also requires that at least 30 in-service hours be sponsored by an association for educational professionals, such at USM AOP, MAEOP, or NAEOP.
Events and non-core curriculum classes should be submitted to NAEOP for approval prior to participation. This ensures that you know what will and will not be accepted when working on your certification.
Association Responsibility
Association Responsibility is earned through membership and participation in professional organizations. At least five points must be earned from a local, state, or national NAEOP-affiliated organization. The table below shows how points are earned.
| Association Membership | 1 point/year (up to 3 points/year) |
| Committee Membership | 1 point/committee (per year) |
| Committee Chair | 2 points/committee (per year) |
| Elected Officer | 2 points/office (per year) |
| Workshop Presenter | 2 points/workshop |
Membership in USM Staff Council can be used, however, most other committees on campus
are considered job-related and not accepted for the program.
Any hours or points submitted above the minimum for a certificate will carry over for your next application.
Recertification
PSP certificates are valid for five years. After five years you need to upgrade to the next certificate or recertify at your current level. Recertification required 60 in-service hours and 10 association responsibility points. Recertification is not accepted as part of the Education Enhancement Policy.
Distinctions
After obtaining the Advanced III certificate or higher, participants can apply for the Certified Educational Office Employee (CEOE) or Certified Educational Support Employee (CESE) distinction. This distinction does not expire, but is not accepted as part of the Education Enhancement Policy.