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Compliance and Ethics

Complying with Minors on Campus Policy

University Programs

Each Authorized Adult/Program Staff member who will be participating in a program covered by the Minors on Campus policy is required to do the following:

1) Attend annual mandatory training provided by the Sponsoring Unit and/or program which must include, at a minimum, the following information about responsibilities and expectations required under this policy:

  • procedures under this policy;
  • appropriate crisis/emergency responses;
  • safety and security precautions;
  • addressing medical emergencies;
  • university responsibility/liability.
  • how to report suspected child abuse in accordance with this policy; and
  • protecting participants from abusive emotional and physical treatment.

2) Read the Minors on Campus policy at https://usm.policystat.com/policy/10682399/latest/  

3) Sign an Acknowledgement of Understanding: University Minors on Campus Policy certifying that you have read and understand the policy

The Acknowledgment can be accessed within the Forms and Instructions section of the Minors on Campus policy

4) Provide the signed Acknowledgment to the Program Director.  

5) Complete a free online training course on child abuse annually which may be accessed by completing the Child Abuse Compliance Course Access Form.  

  • Within three business days of receiving the request, The Office of Compliance and Ethics will then send you a link to access the compliance system.
  • This online training course should be completed at least seven days prior to the start date of the program or activity involving minors.
  • Should you need further assistance, email complianceFREEMississippi 

 SUPPLEMENTAL TRAINING RESOURCES

** The following supplemental resources are also available to support training:

Preventing Child Sexual Abuse
Child Abuse and Neglect Signs and Symptoms

These two resources can be accessed by going to the Forms and Instructions section of the policy. 

6) Obtain a background check by completing the Request for Background Check.*  For more information about background checks, see the Annual Background Check web page

 

VOLUNTEERS
The following is required for those Volunteering (in any capacity whether they are employees or non-employees)

7) If an authorized adult is a volunteer, they will also need to complete the background check along with completing the Volunteer Data Form. *
** If you are not able to access these forms, email compliance@usm.edu.   


NON-UNIVERSITY ENTITIES

Background Checks- Non-university entities are required to conduct background checks on their Program Staff and certify that they have done so.

Training- Non-university entities using University facilities for programs/camps involving minors are required to certify that they have provided training comparable to that required under this policy to their Program Staff.

Documentation-Non-university organizations using University facilities for programs/camps involving minors shall be required to deliver the following before authorization of use of University facilities may be given:

  • A signed Facilities Use Agreement setting forth the specific facilities to be used, the dates and hours of permitted access and other terms applicable to such use;
  • A signed Safety of Minors Addendum wherein non-university organizations represent and certify that the program meets all the requirements for programs set forth in the Minors on Campus policy, including all provisions concerning training, staff to participant ratios, and background checks of all authorized adults;
  • A signed Release and Indemnification Agreement in a form acceptable to the Office of General Counsel releasing the University from all liabilities and claims for damages from any cause whatsoever and defending and holding the University harmless against any and all claims arising from the actions of the non-university organization, its employees or volunteers, and from any failure to conform to the requirements of this policy; and
  • An additional insured endorsement and a certificate of insurance written on an occurrence form issued by a carrier with an A.M. Best rating of at least A- (Excellent) Financial Size Category VII or higher which identifies The University of Southern Mississippi, its Board of Trustees, faculty, staff and agents as an “Additional Insured” and provides a minimum of one million dollars in liability coverage.  Due to the nature of some events, the University reserves the right to require additional limits of liability coverage.
    Facility Use Questions-For questions relative to the use of University facilities by non-university affiliated entities, please contact Event and Conference Services at 601-266-5292.

Policy Adherence and Reference- Non-university organizations that wish to operate programs or activities involving minors on Southern Miss campuses must ensure their programs are operated consistent with the guidelines of the Minors on Campus policy.   All contracts for the use of University facilities by non-university organizations for programs involving minors shall reference this requirement and provide a link to the policy.