On rare occasions, academic performance is severely affected by some emotional or
personal tragedy beyond the control of the student. If a timely withdrawal was impossible
or overlooked, a procedure known as administrative withdrawal (AW) may be an option.
Administrative withdrawal is specifically intended for students who were negatively
affected by some extenuating circumstance that was beyond their control (e.g. Death
of an immediate family member, a severe illness or incapacitation, a debilitating
The Administrative Withdrawal process starts with providing documentation to the Coordinator
of Student Ombudsman Services, in RC Cook Union, room 221.
Students are expected to attend class each time the class meets. When it is necessary
that a student be absent from a class, it is a student’s responsibility to provide
an explanation to the professor.
A class attendance policy will be set by the professor who is expected to set a reasonable
policy with respect to documented absences that are truly beyond the student’s control.
It will be the responsibility of each professor to notify his or her class in writing
at the onset of each semester as to the attendance requirements.
Drug and Alcohol Policy: The office of the Dean of Students reserves the right to
notify the parents of students under the age of 21 who violate alcohol and other drug
provisions of the student code of conduct, or who in our professional judgment are
considered to be a danger to themselves or others.
Upon receipt of an alcohol or other drug violation by a student under the age of 21,
the dean of students will staff the case and make a decision regarding parental notification
based on the particular circumstances of the offense and the student’s history. Parents
will be notified by letter or phone.
The right of each student to resolve grievances with the university is affirmed, and
specific appeal procedures are hereby established to ensure timely and appropriate
consideration of each grievance. Student grievances generally originate at the department
level, and the resolution of the grievance is sought at the department level. (Page
32 of the New Student Survival Guide).
STUDENT GRIEVANCE PROCESS: Step 1: Department chair or director of nonacademic area
Step 2: Dean or administrative official Step 3: A. Undergraduate students-vice president
who calls a hearing B. Graduate students- Graduate Studies office calls a hearing
Step 4: Vice president makes decision based on hearing Step 5: President.
•Withdrawal procedures: Students finding it necessary to withdraw from the university
may begin the process via their SOAR student center with the “Drop ALL Courses” link.
Within SOAR, they will view a series of panels that will explain the academic and
financial impact in withdrawing from the university at that point in time.
After making the requests, the appropriate university personnel including their advisors,
chairs and deans will review the requests and potentially discuss alternatives with
Upon approval of the withdrawal and final processing, students will receive an e-mail
giving instructions on how to return to Southern Miss. If students need further assistance
in withdrawing, they should contact the Registrar’s Office.
For additional assistance, contact Residence Life in Hickman Hall or call 601-266-4783.
Students with a Mississippi residency are charged in-state tuition and residency is
determined initially at the application stage.
Mississippi residency is based upon federal guidelines.
Students who wish to appeal their residency status may file a Residency Appeal form
in the Registrar’s Office in Kennard-Washington Hall, room 110.
Students with an active SOAR login and password will be allowed to change their address
via their SOAR self service page. Some restrictions do apply for certain addresses.
Review the address maintenance policy before making any address changes.
Some address changes could impact loss of scholarship, residency status, tuition changes,