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Office of Leadership and Student Involvement

Event Planning Steps

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 Do you need a guide for planning your event? Use the steps below to get started and then check out the Event Checklist to stay on track to host a successful event!


All registered student organizations should follow the steps below in order to successfully hold events on campus. 

  1. Submit the Event Request form to secure a location at least 4 weeks in advance for a large event or by Mondays at 4pm for any events the following Sunday-Saturday.
  2. For events in the Union Complex, you will receive an confirmation from Conference & Event Services within 3-5 business days. For events elsewhere, you will receive confirmation from Leadership and Student Involvement within 3-5 business days.
  3. Remember: you must have an email confirmation for your event to be officially registered. Until then, you cannot advertise for your event.
  4. The sooner you submit forms, the better. Forms are always to be submitted by Mondays at 4 p.m. for events the following week. Special event forms must be submitted one month prior to the date of the event. Late forms are not accepted.

Need help advertising?

  • Submit your event to the weekly Newsletter by clicking here.
  • Submit your advertisement to run on the Eagle Vision screens in the Union Complex. Click here.
  • Submit your advertisement to run in the weekly announcements by University Communications. Click here.
  • Sign up to table by completing the Event Request form found on the LSI website ( by Mondays at 4pm for requests the following week.
  • Post a flyer on any approved University bulletin board around campus.
  • Use Social Media: Create a Facebook page for the event. Tweet about it! Create a QR code for students to scan for information.
Questions? Call us at 601.266.4403 or email