Common Errors When Submitting Documents for Payment
Most Common Errors When Submitting Invoices for Payment
Invoice sent to A/P without approval by signature authority
No PO referenced on Invoice
No PO created for Invoice
Goods received have not been referenced in SOAR-FIN
Original Invoice has not been received in A/P
Most Common Errors Submitting Remittance Vouchers or Employee Reimbursement Vouchers
Original itemized receipt, invoice or supporting documentation is not attached
Purchase order required. Submit on a Requisition and send to Purchasing Box 5003
Purchase order required. All equipment must be purchased with a PO. If purchased by
individual, reimbursement must be processed on a PO.
Travel voucher required (All reimbursements for employee registrations, mileage and
travel)
Provide social security number and address
Budget string is invalid or has not been provided
Provide Proof of Payment (copy of - front & back - cancelled check or copy of credit
card statement)
Obtain signature of approved expenditure authority (other than the payee)
Need more detail regarding purpose of payment.
See USM Entertainment Policy and give more detail
Not allowed by USM Entertainment Policy
Payee appears to be a nonresident alien. For further instructions, contact the Tax
Compliance Officer at (601) 266-6625.
Transfer of funds to University Foundation is unallowable
Payee is currently on University Payroll. Contact Human Resources (6-4050) for guidance
on appropriate University form(s) required for processing payment.
The payee must be hired as a university employee and paid through HR/Payroll. Contact
HR for guidance on appropriate University form(s) required for processing payment.
Completed Form W-9 must be attached
Personal Services Agreement and invoice (signed by the contractor/payee) must be completed
and sent to Purchasing on a Requisition (Box 5003).