University policies and procedures relative to personnel, purchasing and research administration must be followed in the use of funds awarded through the Drapeau Center for Undergraduate Research (DCUR). See form requirements.
Funds will be transferred to the DE account listed on the Mentor Support Statement.
Funds awarded for research support (all categories other than travel) will be transferred to the account provided by your mentor on the Mentor Support Statement that is part of your application packet. The purchase of supplies or payment of stipends will be coordinated by your mentor or other designated school personnel. A thorough accounting of purchases and payments made for your project should be kept, because you will be required to submit a detailed list of expenditures with your final report. Any unused or unaccounted funds will be returned to DCUR.
You will be reimbursed after your return with proper documentation.
If you have been awarded funds for travel, your travel costs will be charged directly to DCUR, and no transfer of funds is required. However, you (with the help of your mentor) will be responsible for completing the required university travel forms, which you can download from the Procurement Services website as an Excel workbook with multiple tabs.
No funds other than a meal allowance are disbursed directly to students.
DCUR staff coordinates group travel arrangements and the necessary university forms for students selected for NCUR travel awards and will send any requests for information and details for travel arrangements to you at your campus email address. Please check your university email regularly so you can respond to requests for information promptly and be aware of arrangements made for travel.
Checks will be made out to you.
You will receive your stipend checks in two installments; the first check typically arrives at the end of June, the second at the end of July. The checks are sent to Ms. Jo Ann Johnson, who will forward them to your preferred address.
Prior to being paid, you must fill out certain forms. All forms are available at the Internal Revenue Service (IRS) website.