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Canvas Faculty Docs

This is used when, in cases where a student, multiple students, or section of students, need/s a different Due date or duration of availability time to complete an Assignment or Quiz.

Printable Instructions

Infographic showing how to change the time in Canvas

For login or password problems, contact the iTech Helpdesk at 601-266-HELP(4357). Press 5 for a Helpdesk Technician.

For technical issues such as browser or display problems, plugin issues, go to the 24-7 Canvas Support Hotline 1 833-668-1667.  There is also an option for Live Chat through Canvas’ Help? link on the global navigation.

You may also contact the support staff at the Office of Online Learning via email at onlinelearningFREEMississippi.

To avoid copyright issues, don’t download and upload streaming videos to your Canvas course/s.

Embed instead!

Embed Video Canvas

Printable, full instructions for using Turnitin

Turnitin can be added directly to a Canvas course using the Assignment tool. When Turnitin is added to Canvas, students’ Turnitin accounts are automatically created. Students submit their documents through the Turnitin assignment in their Canvas course.

  • Click the Assignment link on the Canvas course menu.Submission type image pull down
  • Click to +Assignment
  • Name the assignment
  • Scroll to Submission type to select External Toolhow to find the Turnitin section image
  • Choose from the list of options Turnitin
  • Click to Select
  • Continue the routine setup of the assignment
  • You must click Save and Publish in order to see the Turnitin Assignment.

To setup the options of the Turnitin assignment, you must click to access the assignment.

Fullscreen version of turnitin

  • Edit Assignment Settings returns you to the Canvas assignment
  • Settings in the header bar takes you to the Turnitin settings.
  • Click Optional Settings to set your preferences for Turnitin
  • Click Submit to save settings.

turnitin optional settings images

Turnitin does not recognize Canvas’ Student View. You will not be able to see the assignment as a student.

If you, or your students, have a problem with Turnitin, you can report it directly to Turnitin by using the Helpdesk link.This is the help button

Southern Miss’ Turnitin admin is Gene’O Gordon (601 266-4644, Eugene.GordonFREEMississippi%29

 

 

 

There are times when you are required to add extra time to an online test for a specific student. Canvas allows you to do this using the Moderate This Quiz button.

Canvas_Adding Extra Time to Test (Printable instructions)

Note: Your test must be Published to see the Moderate This Quiz button.Example Quiz buttom screenshot

After you have created and published the quiz, you will find and click Moderate This Quiz option located on the upper-right.

In the Moderate Quiz window, you will see a list of your students.Moderate Quiz screenshot

You can choose to use the search tool or scroll through the list.

Once you have found the student,

  • Click the box to the left of the student’s name.
  • Click the Pencil icon on the right to edit.

The Student Extension box will open after you click the pencil icon.

  • Enter only the extra required minutes in the box. Student extensions screenshot
    ex: the test time is 30 minutes; the student is allowed time and a half.
  • Enter 15 minutes in the box.
    Click the Save button

The Import Course Content allows the user multiple ways of adding content. This tutorial covers copying content from one Canvas course to another.

You will start in the course that needs the content or empty course.

Printable instructions – Import Canvas Content

SETTINGS

  • Click Settings
  • Click Import Course Content

SELECT ONE:

  • Choose Copy a Canvas Course from the list of options. 

ENTER THE PAST COURSE:

  • Choose from the drop down list or type in the search box for the course with the content.
  • If the course has been concluded, be sure to click the box next to “Include completed courses.”

CHOOSE THE CONTENT YOU WANT TO COPY

  • The easiest is to select “All Content”
  • To learn more about selecting specific content, view the printable instructions Import Canvas Content.
  • Click to Import  
 

Canvas Student Docs

Canvas uses several different types of technology to ensure a richer, more comprehensive experience for the student. Because of this, the technical requirements for Canvas may be a bit different than what instructors are used to. Specific technical requirements and issues associated with Canvas are below.

CHOOSE THE RIGHT BROWSER 
Because it is built using web standards, Canvas runs on Windows, Mac, Linux, iOS, Android, or any other device with a modern web browser. Canvas supports the last two versions of every browser release. You can use the Canvas app for tablets and phones, but best practice is to complete work through Canvas using a computer.

Recommended Browsers are: Google Chrome, Mozilla Firefox, and Safari (version 5 or greater).

NOTE: Internet Explorer is not supported. Any user using Internet Explorer will not have full functionality of Canvas.

CANVAS WILL REQUIRE YOU TO DOWNLOAD AND INSTALL FLASH.
Certain components of Canvas use Flash to record audio and video. Unfortunately, some browsers support Flash better than others. To access the Flash support documentation for your browser, click on the following name of your browser: Google Chrome | Mozilla Firefox | Safari | Microsoft Edge

CONFERENCES (I.E., BIG BLUE BUTTON) REQUIRES JAVA.  
Java is only required for one component of Big Blue Button (Screen Sharing). This does not require Java to be enabled on your web browser, but does require Java to be installed on your computer. If you need help installing Java on your computer, please view the Java Installation Guide.

As with any online learning management system, if you experience difficulty with any of the supported browsers, it is recommended that you try using an alternate browser to see if this resolves the problem.

Printable instructions – Canvas_Courses_All Courses

Canvas does not immediately reflect the changes you make in your SOAR account.  Wait a few hours.

screenshot for courses not showing up in canvas

If you do not see your course/s in Canvas after waiting 24 hours, you may want to check under Courses to select All Courses.

Check the All Courses table for the name of the course, the semester, and if the course is published. If the course is published, click the Star Icon located to the left of the name of the course to give the star color. The colored star indicates the course is a favorite and will show on your Dashboard.

my courses not showing up screenshot for fixes

214 – Assignment Submissions from Canvas LMS on Vimeo.

Assignment Submissions Video

211 – Communication from Canvas LMS on Vimeo.

Communications through Canvas Video

200 – Canvas Overview for Students from Canvas LMS on Vimeo.

Overview of Canvas

 Office 365 Faculty Docs

The most common way instructors publish lectures, or lecture materials, to an online course is with PowerPoint. PowerPoint is easy, efficient, and most instructors know how to use it. However, most instructors upload their entire presentation file to the online course, which gives students an editable version of their work. Fortunately, PowerPoint has advanced give instructors’ options for publishing and sharing their work with students.

The following guide focuses on the Recording feature of PowerPoint. Recording is the new iteration of what used to be called PowerPoint Mix. It allows instructors to record audio and video per slide and export the entire presentation as a MP4 video file. The video files can then be uploaded to a streaming service and shared to a Canvas course. This gives instructors the ability to share non-editable works with students and gives online students a similar lecture experience as face-to-face students.

This support guide discusses the following:

  • Activating the Recording Feature of PowerPoint
  • Recording a PowerPoint
  • Sharing the Video to a Streaming Service
  • Adding the Video to a Canvas Course

Please note the PowerPoint recording feature is currently not available for Mac users. It is also not available for anyone using Microsoft Office 2013 or later. Instructors at USM can download and install the latest version of Microsoft Office at http://portal.office.com

See attached resource below:

Download Tutorial


ACTIVATING RECORDER ADD-ON

power point screenshot of collapsable files
The Recorder feature is available in the latest version of PowerPoint but it is deactivated by default. Before it can be used, the feature must be enabled within Microsoft PowerPoint.

NOTE: this feature is not available with the online version of PowerPoint. It is only available for the computer application and is only available for Windows/PC computers.

To activate this feature:

  • Open PowerPoint and start a blank presentation
  • Click the File tab
  • Select Options
  • In the left Column, select Customize Ribbon
  • In the column under the Main Tabs pull down, check the box next to Recording (see right)
  • Click OK
    A new tab called Recording will appear in the toolbar at the top of the screen. When you click on this tab, a row of tools will appear. You will use the Record Slide Show tool to record the audio and video per slide.

RECORDING THE PRESENTATION
To start, use the PowerPoint application with the Microsoft Office suite to create your presentation. This would include any text, graphics, or animations you wish to add. Since you are recording audio for each slide, it may also be helpful to create a script for each slide in the notes section.

Return to the first slide of the PowerPoint, click the Record tab, and select the Record Slide Show tool (see below).

powerpoint screenshot of recording menu bar

A new window will appear with a black background. This window displays the current PowerPoint slide and a webcam area in the lower right corner of the slide (see below).

screenshot of Mark, and the add-ins tab on the record menu

screenshot of the record buttonThe record button is in the top left corner of the new window (see above). Below the webcam area are controls to turn the microphone or webcam on/off. Use the Settings option in the top-right corner of the screen to change webcam and microphone options.

When ready, click the Record button. You will get a countdown and the record button will turn into a Pause button. You can click stop when finished or move to the next slide and continue recording. You will record audio/video per slide, or multiple slides at a single time. The recordings are sectioned by slide. If you need to edit or re-record audio/video you will do so on a per slide basis (i.e., you do not have to re-record the entire presentation). You can also preview your recordings with the Replay button in the slide recorder window (see right).

When finished, close the new window. The webcam image will appear in the bottom-right corner of each slide recorded. You can re-position or resize this image if desired.

screenshot of Mark and a powerpoint slide

When you are ready to publish the presentation to a video, click the Recording tab again and select Export to Video (see above). The default settings are appropriate for most recordings. Click the Create Video button to save the presentation as a video. PowerPoint will prompt you to select a location on your computer where the video will be saved. Follow the prompts and be sure to save the video in a location that you can access later (like Documents, Videos, or Desktop).

UPLOADING TO STREAM
To share/add the video to Canvas, you first need to upload the video to Stream. Stream is an Office365 app you have access to. The app is similar to YouTube except it is only available for people associated with USM. You can also upload these videos to Yuja, if you prefer to use that product to stream videos. Instructions for uploading to Yuja are found at: Yuja – Uploading Videos

To upload your videos to Stream, go to portal.office.com. Use you w-number and password to login. The first screen will require you to add your w-number in email form (w######@usm.edu). The redirect to the second username/password box will require your normal login credentials (for SOAR or Canvas).

office 365 logoFrom the Offce365 home screen, locate and click on the App Launcher icon (see right). This looks like a box made of nine smaller boxes and is in the top-left corner of the screen. Select Stream from the list of apps.

Stream is like YouTube, except it is attached to Office365. You can create a group or channel for storing your videos, or simply upload a video to your account. Click the Create tab at the top of the screen and select Upload a Video (see below). Follow the prompts to complete the upload.

screenshot of microsoft stream menu for creating a video stream

When the video begins to upload, click the Options bar and turn off the Comments option. Click Publish Now when the video has completed processing.

ADDING THE PRESENTATION TO CANVAS
screenshot of the published button from OfficeClick the Share button to get the share link for the video (see right). Stream allows you to link the video or embed the video into Canvas.

Linking involves obtaining a share link for the presentation and adding that link directly to the Canvas course. This link will open in a new window and can be placed in multiple locations in a Canvas course.

Embedding involves the copying/pasting of web (HTML) code into a content page within Canvas and adding that content page to a module. Embedding allows students to see the full PowerPoint without having to leave Canvas.

On the share menu, Stream displays the share link by default.

screenshot to add external linkTo link the video to your Canvas course:  

  • Copy the web link on the share menu.
  • Login to Canvas and navigate to the desired course.
  • Open Modules.
  • Click the plus sign within the module header to add content to the desired module.
  • Select External URL from the pull-down menu.
  • Paste the web link into the URL text box.
  • Type the video name in the text box next to Page Name (This is what the student will see in the module).
  • Check the box next to Load in a New Tab.
  • Click Add Item.
  • Publish the URL link in the module.

screenshot showing how to embed a videoTo embed the video into a content page:

  • Click the Embed tab (see below).
  • Use the pull-down menu under Video Size to select the appropriate size (for Canvas, nothing above 900).
  • Click the Responsive option to turn it on.
  • Click the Show Info option to turn it off.
  • Copy the web (HTML) code from the textbox.
  • Login to Canvas and navigate to the desired course.
  • Open Modules and click the plus sign in the module header where you wish to place the video.
  • Click the pull-down menu and select New Page. A list of all content pages will appear below the pull-down. Select the first option: [New Page]Type the name of the page in the text box that appears, select any desired indenting, and click Add Item. The page will appear at the bottom of the module where it was added. You can drag this page to any location within the module for organizational purposes.
  • Click on the name of the page to open it (it will be blank). Canvas HTML Editor Link
  • Click the Edit button (located in the top-right corner of the screen).
  • In the top-right corner of the text editor, click the HTML Editor link (see right).
  • Paste the copied Embed code into the text box.
  • Click Save.
  • Publish the page in the module to complete the process.


Since the video is hosted on a service included with Office365, students may have to login to Office365 to view the content. This login uses the same username and password as SOAR and Canvas. Once logged in, a play symbol will appear for students to watch the presentation.

Previous support guides have discussed how to install Skype for Business and what the Meeting function of Skype could do.  The following guide discusses how to schedule meetings and invite students to a meeting.  Skype has the ability to create “right now” meeting sessions, or schedule those sessions in advance, and invite groups or individuals to those meetings. This support guide focuses on walking uses through this process.

See attached resource below:

Download PDF Version

SCHEDULING A MEETING
There are two types of meeting that can be created through Skype: Meet Now meetings or Scheduled meetings. The following describes who to create each type.

CREATING “MEET NOW” SKYPE MEETINGS
Skype users have the ability to create a meeting right away, or schedule meetings in advance. The difference is that “right now” meetings are created through Skype, and scheduled meetings are created through Outlook (or Office365).

NOTE: Meet Now meetings can only be created through the computer/desktop application.

skype contact screenshotTo create a right now meeting, users must have already downloaded, installed, and logged into Skype for Business (please see the Instructor Support Guide – Skype for Business Meetings). Upon logging in, users will see his/her contact list and contact groups. These are people the user has manually added to a contact group for quick access in skype. On this page, there are three icons (see right). These icons are (from left to right):

Contacts – a manually created list of Skype users for easy user access.
Conversations – an archive of all conversations, calls, or meetings within Skype.
Meetings – a list of all meetings or appointments on your Outlook calendar for that day.

NOTE: the computer/desktop application for Mac uses similar navigation, except is a single column and displays: Chats, Meetings, Calls, and Contacts.

meet now icon from skype businessThe Meetings icon also contains a button labeled Meet Now (see right). Meet Now allows users to create a “right now” meeting through Skype. This type of meeting does not allow users to invite individuals, or groups of people, from outside of the meeting environment, but creators can invite people from within the meeting.

NOTE: Meet Now for the Mac application is located at the top of the screen under Conversations > Meet Now

Before the creator enters the meeting, he/she is asked to select their audio options. Once in the meeting, they can add participants through the Participants Pane, in the tool bar at the top of the page (see the Instructor Support Guide – Skype for Business Meetings).

SCHEDULING SKYPE MEETINGS
Scheduling meetings provides two advantages over the Meet Now function in Skype: (1) meetings can be created in advanced, and repeated over several days/weeks, and (2) people can be invited to these meetings in advance. Unfortunately, these meetings are not created/setup through Skype. They are scheduled through Outlook, or the Office365 Calendar, which USM students and personnel may access through portal.office.com.

While the functionality is similar in both Outlook and Office365, the remainder of this document will focus on Office365 for information and image support.

NOTE: because O365 is web based, the images and functionality is the same across all platforms.

email and calendar buttons for skypeIn Office365, the two apps instructors will use to schedule Skype meetings are Mail and Calendar (see right).

The Calendar app is where meetings will be created, scheduled, and repeated. This is also where instructors will invite others to join the meeting. Since Office365 is not directly attached to Canvas, instructors may add anyone outside of the University to attend a Skype Meeting (i.e., guest lecturers, supervisor, etc). Meeting creators will use Mail to send these invites.

skype meeting drop down menuIn the Calendar app, the button to create a new meeting is located at the top of the screen and is labeled New. A new window will appear with a meeting form and new list of buttons (see right).

The forth button from the left, labeled Skype Meeting, allows the instructor to add/create a Skype Meeting and attach it to the calendar. The meeting is attached as a web link in the description of the calendar event (see right).

contact info in skype businessInstructors must complete the calendar event form to include Start/End dates and times, any repeating options, event reminders, and then click Save.

After the meeting has been saved, the events will populate the instructor’s Outlook and Office365 calendars. These events will not populate the Canvas Calendar.

ADDING A SKYPE MEETING TO CANVAS
If an instructor wishes to list these event dates on the Canvas Calendar, they must login to Canvas and add an event to the calendar of a specific course.

canvas calendar buttons in skypeIn the Canvas Calendar, click on the plus button (+) located at the top of the screen (see right). A new form will appear. Complete the form with the event name, start/end dates and times, and select the course the event will be attached to. Instructors may also click the More Options link and add the meeting link directly to the event details.

INVITING STUDENTS/PEOPLE TO SKYPE MEETINGS
Inviting students and other people to the meeting can happen in one of two ways: within a meeting through the Participants Panel, or during the meeting schedule process.

skype contact screenshot for mark FergusonWithin the meeting scheduler, instructors can invite specific people, or groups of people, to the meeting through the People column (see right).  The people column lists anyone who is directly invited to the meeting. New people may be added/invited to the meeting by searching their name or email address within the text box at the top of the column.

NOTE: the People column only works for people who are affiliated with the University.

Instructors can add as many individuals as he/she wishes to the meeting through the People column. When additional people are added, the Save button turns into a Send button. This button still saves the event information, but sends each person in the people column an email invite to the meeting though the instructor’s email account.

Instructors may also invite people not affiliated with the university by sending a weblink to the meeting. The web link appears in the bottom of the Calendar invite (see right). Instructors can right-click on this link and select copy link address (chrome) or copy link location (firefox), then paste that link into an email. These emails may be sent to anyone in the world and gives that person access to the meeting.

If an instructor uses groups/teams within Outlook, or Office365, groups may also be added to the People column. Each person within the group will receive an invite, as if they were invited personally, to the meeting.

NOTE: groups/teams within the Outlook application on a computer may not be available in Office365 and Office365 groups may not be available in the Outlook application.

For more information about setting up groups/teams, see the Instructor Support Guide – Office365 Teams.

The following is a quick setup guide for creating a web conference session with Skype for Business. This guide assumes the creator/owners of the meeting has already installed the Skype for Business desktop application and has logged into Skype for Business. If you have not, please read the Skype for Business – Getting Started before moving forward.

This guide will discuss two methods of creating Skype Meetings: (1) including Canvas and (2) not including Canvas.

See attached resource below:

Download Tutorial


SKYPE MEETING INCLUDING CANVAS

  • Open Office365 through office.com
  • Click on Calendar
  • Click on New to create a new meeting
  • Click on Skype Meeting
  • Select Add Skype meeting from the menu that appears
  • Complete the event form (for your purposes only, to add the meeting to your calendar)
  • Click Save
  • Open the event on the calendar
  • Copy the “Join online meeting” link from the meeting event description with the following:
    • Chrome – right click on the meeting link and select Copy Link Address
    • Firefox – right click on the meeting link and select Copy Link Location
    • Safari – Control + Click on the meeting link and select Copy Link
    • Microsoft Edge – CTRL + Click on the meeting link and copy the link from the new window/tab that appears
      Internet Explorer – DO NOT USE. Please choose from one the web browsers above
  • Go to and login to Canvas
  • Click on Calendar (in the global navigation column)
  • Click The + sign (“Create New Event”)
  • Click on More Options
  • Paste the link in the text box
  • Add an Event Title
  • Set Date/Time for the event
  • Click Create Event

Student will see the link to the Skype meeting when they click on the event in their Canvas Calendar. They can open the link through the Skype application installed on their computer, the Skype web app, or the Skype mobile app.

SKYPE MEETING W/OUT CANVAS

  • Open Office365 through office.com
  • Click on Calendar
  • Click on New to create a new meeting
  • Click on Skype Meeting
  • Select Add Skype meeting from the menu that appears
  • Complete the event form
  • Type the names of, and add, all attendees to invite in the textbox below People
  • Click Send

Students will receive an email to accept/reject the meeting. When they except, the event is added to their Outlook/0365 Calendar with the meeting link. They can open the link through the Skype application installed on their computer, the Skype web app, or the Skype mobile app.

O365 TEAMS
Adding/inviting each student to a meeting can become tedious. O365 allows you to create Teams, which act similar to email lists. Instructors may add each student to a team one time in O365 and then add the whole team to the event when the meeting is created.

NOTE: only works for Skype Meeting w/out Canvas.

To create a Team:

  • Open Office365 through office.com
  • Click on Teams
  • Click on the Create Team button
  • Select Classes
  • Complete the Class form and click Next
  • Search for and add students to the class
  • Click Close when finished

Teams may be deleted by an instructor at any time, or an instructor can adjust team rosters each semester. It is best practice to name the team after the course/section associated with the team.

To add the entire team to a meeting, type the name of the team in the text box beneath People when creating the meeting through Calendar.

NOTE: the Teams app contains a function called “Meet Now”. This is a scaled down version of Skype for Business Meetings, and does not include all tools/features of the platform. It is better to use Skype for Business to conduct your synchronous sessions, not Teams.

 


Office 365 Student Docs

For online students, presentations can be tricky things. If the instructor wants a live presentation, students typically create a slide presentation and present their material through a web conferencing software. However, if the assignment is to record yourself presenting and submit that recording to an online course, that is a bit more difficult. It does not have to be. The following support guide walks you through creating a PowerPoint Presentation video and sharing that video to Canvas.

Topics included in this support document are:

  • Enabling PowerPoint Recordings
  • Recording Your Presentation
  • Sharing Your Presentation To Canvas

The recording feature of Microsoft PowerPoint is only available for PowerPoint 2013 or newer. If you do not have Microsoft PowerPoint installed on your computer, please see the Student Presentations – PowerPoint w/ Voice Over support guide for instructions on obtaining Microsoft Office.  Because you are creating a presentation video, the software also requires your computer to have a microphone.  A webcam is optional but may be a useful feature.

Note: This feature is currently only available for PC/Windows users.  The features are not available for the Mac version of Microsoft Office.

The first step is to create all visual elements of your presentation. This includes adding any text, images, animations, or transitions to each slide. When creating a presentation, it is best practice not to overload your slides with text and only include images that emphasize what you are presenting.

ENABLE RECORDING

a screenshot of collapsable accordion folders in powerpointRecording used to be a separate add on called Office Mix.  It is not built in to Microsoft PowerPoint, but the feature is not enabled, or turned-on.  To turn on Recording:

  • Click on File
  • Click on Options
  • In the window that appears, select Customize Ribbon in the left column. The window will change to display two columns.
  • In the right column (Customize the Ribbon), scroll down and check the box next to Recording (see right).
  • Click OK.

The Recording tab should appear at the top of row of the PowerPoint window.

RECORDING YOUR PRESENTATION
Recording a presentation is similar to recording voice overs audio per slide,  except the recorder has the ability to record a webcam and your microphone at the same time.

NOTE: if you have a touch screen computer, you can also markup the PowerPoint slides with a stylus and the recorder will record this as well.

It is still good practice to script what you plan to say per slide in the notes section. These notes are available when you are recording.

When you are ready, go to the first slide of the presentation. Click on the Recording tab and select Record Slide Show from the tool bar (see below).

screenshot of the dropdown recording menu in powerpoint

The screen will change as the recording window opens (see below). The recording controls appear in the top-left corner of the screen (Record, Stop, and Play).  The Notes display in the top-center of the screen and a settings menu is in the top-right of the screen.

screenshot of Mark and the recording a presentation screen in powerpoint

In the bottom-right corner of the screen is a webcam preview and on/off controls for your microphone and webcam. The webcam is not required for recording. You can turn this off and still record your audio on each slide.

NOTE: if you are going to record audio only, the presentation recorder is not required (see PowerPoints w/ Voice Over).

The color blocks at the bottom of the screen are drawing tools you may use if your computer has touch screen capabilities. If you have a PC laptop or Windows Surface Pro that is no more than two years old (or made before 2016), your computer may have touch screen capabilities. The drawing tools allow you to illustrate, or draw, on the presentation slide and those drawings are recorded. For the best use of the drawing tools, you need to use a stylus.

To start recording:

  • Click the Record button
  • Present your slide
  • Click Stop. Click Play to preview the recording. If you need to re-record the, click the Record button again and present your material.

You will repeat these steps for the remainder of your presentation. If you are ready to move onto the next slide, you can use the left/right arrows to move through the presentation as needed. Or, you can close the Recording screen, move to the next slide in your presentation, and start recording again.

SHARING RECORDINGS TO CANVAS
When you are finished recording on each slide, you need to export your presentation to a video. Video is the preferred method for PowerPoint Recordings for it keep all audio and video timings the same in relation to any drawing or illustrating you may have done on the presentation slide. The export function is located on the Recording tab toolbar (see below).

Recording dropdow menu in powerpoint

The video will save (or export) to your computer first. After it has finished exporting, you will need to upload that video to a video streaming service for sharing purposes. You may choose to use a service you are already familiar with, like YouTube or Vimeo, or you can use one of the services provided by USM: Yuja and Stream.

YUJA
Yuja is a video storage and steaming platform subscribed to by USM.  It is similar to YouTube. With Yuja, you can record video, upload/store video, and share video files. Unlike YouTube, Yuja is only available to people of USM, and you can only share video with people, or classes, associated with USM.

To upload your exported PowerPoint video to Yuja:

  • Go to usm.yuja.com
  • Login with your USM username and password (same as your student email account – W######, Password)
  • From the main page, click on Upload & Manage
  • From the Media Library/My Media page, click Upload
  • Click Browse and select the video file from your computer
  • When the video has finished processing, click Confirm.

To get the video file from Yuja to Canvas:

  • Locate and open the assignment or discussion your instructor wishes the video to be placed.
  • Click Reply or Submit Assignment (Reply for Discussions, Submit Assignment for Assignments)If it is an assignment, there is an extra step. In the submission box that appears, click the Text Entry tab. After this extra step, the process for a discussion or an assignment are the same.
  • In the text editor that appears, locate an icon called More External Tools. It looks like a blue arrow pointing down.
  • In the menu that appears, click on Yuja Media.
  • In the window that appears, scroll down to find your uploaded video. If you do not see it, you can use the search text box to search for your video by title.
  • Select the video. It will be placed into the text box automatically.
  • For a discussion, click Post Reply. For an assignment, click Submit Assignment.

STREAM

Stream is a video streaming platform attached to Office365, again, similar to YouTube but only for people within USM. To access Stream, click on the App Launcher icon (located in the top-left corner of the screen – it looks like a box made of nine smaller boxes). If the Stream tile appears on the menu, click it to open stream. Otherwise, click on the All Apps link from the menu and select Stream from the list provided.

At the top of the Stream screen is a navigation row. Click on Create and select Upload a Video from the menu provided to upload your recorded PowerPoint.

NOTE: you will only use Stream if you exported your recorded PowerPoint to a video, which should be saved onto your computer. If you only added voice-over to each slide of the PowerPoint, please see the Student Presentations – PowerPoint w/ Voice Over support guide.

The upload process for Stream is fairly simple. You can drag your video file into the upload box, or click the Select Files link to locate and select the file on your computer. Once the file starts to process (see right), you need to complete the following steps:

  • Change the name of your video (if you wish)
  • Set the Video Language pull-down to English
  • Click on Options
  • Turn off Comments
  • Click Publish

After the video has finished publishing, click Share. Copy the web link presented. You will paste this link into Canvas.

Once you have the share link, return to your Canvas course and click on Discussions, Assignments, or locate the specific discussion/assignment in Modules.

  • Open the assignment or discussion your instructor wishes the video to be placed.
  • Click Reply or Submit Assignment (Reply for Discussions, Submit Assignment for Assignments)If it is an assignment, there is an extra step. In the submission box that appears, click the Text Entry tab. After this extra step, the process for a discussion or an assignment are the same.
  • Paste the link in the text editor. Please note that a Right Click > Paste may not work in all web browsers. If it does not work, you can paste the link by holding down the CRTL key on our keyboard and pressing V. If you have a Mac, use the Command key instead of CRTL.
  • Press Enter/Return after pasting the link. This will help Canvas realize what you pasted was a web link and it will activate it (if you do not press enter/return, the link will only appear as text).

For a discussion, click Post Reply. For an assignment, click Submit Assignment.

For online students, presentations can be tricky things. If the instructor wants a live presentation, students typically create a slide presentation and present their material through a web conferencing software. However, if the assignment is to record yourself presenting and submit that recording to an online course, that is a bit more difficult. It does not have to be. The following support guide focuses on adding recorded audio, or voice over, to slides within a PowerPoint presentation (to provide that presentation element to the assignment). The guide also demonstrates how students can share these presentations to Canvas without uploading a large PowerPoint file.

Topics included within this support document are:

  • How to get a copy of Microsoft Office
  • Adding voice over to PowerPoint slides
  • Sharing PowerPoint files to Canvas


GETTING MICROSOFT OFFICE

Most college students have created a PowerPoint presentation, or at least understand how to use the software. However, most online USM students do not know they can download the full Microsoft Office Suite for free and use it while they are a student at USM. The software is available for both Mac and PC/Windows and students can install this software on any computer they are able to (personal, work, etc).

To access this software, go to the following website portal.office.com (no www).

The site has a two-stage login process:

  • Your username is your w-number in email form (Username: w######@usm.edu)This will direct you to a second username/password box.
  • Username: just your w-number (w######)

Password: the same password you use to login to Canvas or SOAR

screenshot of the Office 365 application install dropdown menuThis logs you into Office365. Office365 is also your student email account. You can use the same website and login process every time, so it may be worth bookmarking.

To download your free version of Microsoft Office, click on the Install Office Apps pull-down menu and select Office 2016.

NOTE: Office365 will download the correct version for your operating system (Mac or Windows). Currently, no Linux version of Microsoft Office is available.

A setup file will download onto your computer. Open the file and Office will begin the install process. If you already have Office 2013 for PC/Windows, you do not have update to the latest version to create a PowerPoint with voice over. If you are a Mac user, you are encouraged to update to the latest version of Microsoft Office.

Follow the installation prompts and open PowerPoint when finished.

ADDING VOICE OVER
The first step is to create all visual elements of your presentation. This includes adding any text, images, animations, or transitions to each slide. When creating a presentation, it is best practice not to overload your slides with text and only include images that emphasize what you are presenting.

NOTE: when presenting, do not read directly from the slide.  Your text should emphasize the main points of your slide and use the voice over to provide further explanation.

Adding audio to a PowerPoint slide is an old feature, or old technology. The ability to share PowerPoints via the internet is making this old functionality valuable again. Sharing these files is covered in the next section.

a screenshot of a notes menu in powerpointWhen adding voice over to a PowerPoint slide, it may be helpful to write, or script, what you plan to say before recording. An easy place to do this is in the notes section of the PowerPoint. Notes appears at the bottom of the PowerPoint window below the slide layout (see right). Notes are specific to each slide and you can type any content into the notes section you wish.  Notes also save directly to the PowerPoint file, so they may be used if you were to present your PowerPoint in a classroom environment. Script out your presentation by adding notes to each slide.

screenshot of the audio dropdown menu in powerpointOnce you are satisfied with your audio script, return to the first slide. In the navigation row at the top of the screen, click on Insert. Select audio from the tool bar and click on Record Audio from the menu that appears (see right).

A recording panel will appear above your PowerPoint slide. The layout of this panel is very simple, with a play button, stop button, and record button.  You can name your recordings, but this is not required.

screenshot of the sound recording panelTo record your audio, click the record button. The recorder will display a counter showing you how long you have been recording. When done, click the stop button. Click the play button to listen to what you just recorded. If you need to re-record the section, click the record button again. This erases what was previously done and allows you to record a fresh voice over.

If you like the recorded audio, click the OK button and move on to the next slide. Repeat this process for all slides with your presentation.

Again, remember to save.

SHARING THE FILE TO CANVAS
In the past, all you could do with PowerPoints was upload the full file to an online class. Office365 gives you the ability to store these files online and share them with a web link. The audio voice overs also play in this online environment, which gives people watching the impression of having the material presented to them.

To upload your PowerPoint file to Office365:

  • Login to Office365 through portal.office.com (see Creating the
  • Presentation for login instructions)
  • Click on the OneDrive tile from the landing page
  • At the top of the screen, click Upload and select Files from the menu that appears
  • Locate and open your PowerPoint presentation
  • In OneDrive, over your mouse pointer over the PowerPoint file name. Click the circle to the left of the file name to select it (see below)
  • screenshot of powerpoint test file
  • screenshot of a link setting applicationThe navigation row at the top of the screen will change. Click Copy Link from the row to create a link to the presentation
  • From the menu that appears, click the pull-down that says “Anyone with the link can view and edit”. This is located below the web link
    When the menu expands, uncheck the box next to Allow Editing (see right). This prevents anyone with the link from making changes to your presentation
  • Click Apply
  • Copy the web link

Once the weblink is copied, you will need to paste that link into Canvas in the location designated by the instructor.  If the presentation is going to an assignment, without any classmate interaction, you can still upload the raw PowerPoint file with voice over (and, in some cases instructors may prefer this).  However, if the instructor wants you to post the presentation to a discussion board for other students to view, use the weblink technique.

Skype for Business is a chat and web conferencing program every student and instructor has access to at USM. The product is attached to Office 365, which is also known as Golden or your student email accounts. At USM, instructors may use Skype for web conferencing or live classroom sessions. The following guide walks students through setting up Skype on his/her computer, or mobile device, and how students will enter Skype meetings.

Topics included within this guide are:

The Computer/Desktop Application
The Web App
The Mobile App
Joining a Skype Meeting

Skype for Business is a component of Office 365 (O365). Every student, faculty, and staff member of the University of Southern Mississippi has a subscription to Skype for Business through O365. There are three versions of Skype students may use to attending Skype meetings: (1) the computer/desktop application, (2) the web app, or (3) the mobile app. The following sections will describe each version of the tool, the pros/cons, and how to install each version.

See attached resource below:

Download Tutorial

COMPUTER/DESKTOP APPLICATION

The computer application is the version of Skype attached to Microsoft Office 2013 or newer. However, Skype for Business is not to be confused with regular Skype. Some instructors at USM will use Skype for Business as a way to communicate with students and hold “live” online class sessions, or meetings. Regular Skype cannot access these sessions/meetings. Skype for Business can.

PROS

Students can access “live” sessions, or meetings, from all three versions of Skype for Business. However, most students will only need to use the Web or Mobile app. The computer/desktop does provide features not available through the Web or Mobile apps, but those features are rarely used by students. The computer/desktop app allows students to:

  • Create Meetings
  • Access/Join Meetings
  • Text Chat with other users
  • Audio Chat with other users
  • Create custom address books (i.e., lists of people)
  • See online availability
  • Ability to record meetings (PC users only)

CONS

  • Installs to a specific computer (i.e., if you change computers, you must install the application again).
  • Mac and PC versions are not equal (the PC version has more features)

INSTALLATION INSTRUCTIONS

Each student at the University can download the latest version of Office for free from portal.office.com. If they already have office, students can also download Skype by itself from the same site. To get this version of the software:

  • Open a web browser and go to office.com
  • The username is the user’s W-number (w######) in email form – w#######@usm.edu
  • When users try to enter their passwords, they will be redirected to another username/password box specific for the University. Enter the same user name again (w########@usm.edu) and the password used for SOAR.
  • office 365 install apps dropdown menuUsers are then directed to an 0365 landing page with several tiles. In the top-right corner of the page are two install options (see right) – Install Office 2016 or Other Install Options.Install Office 2016 allows users to install the latest full version of Office (which includes Skype).Other Install Options allow users to install specific components of Office, like Skype.Users should click on whichever install option he/she wishes.  If Other Installs is selected, the user must select Skype for Business and then install the option he/she needs. NOTE: Skype for Business Basic is for users who have Office 2016. Skype for Business 2015 is for users who are using an older version of Office. 
  • Once the desired installation is selected, one or several files will begin to download to your computer. Follow the installation wizards to complete the install.
  • After installation is complete, open the software and login. The username and password are the same as used above to access office.com (w########@usm.edu, SOAR Password).

WEB APP

The web app attaches directly to the web browser you like to use. It is available for any web browser and does not require a large amount of space on your computer. The Web App is a plugin, not an extension or a Google Application. It attaches directly to the browser on your specific computer and may not follow you if you ‘login’ and sync your browser settings on a different computer. However, the web app small and easy to install, which makes the application somewhat mobile.

PROS

  • Full Skype for Business is not required
  • Full participation in Meetings as a participant/student
  • Can present material if instructor requires you to.
  • Recommended for Mac users (rather than the computer/desktop application)

CONS

  • For use with Skype Meetings only (no text or voice chat)
  • Cannot create/host your own meetings
  • Limited tool availability
  • Cannot record meetings

The web app is recommended for all student users who only wish to use Skype for Business to view and participate in “live” online sessions or meetings. However, if you wish to use the text and voice chat features, or host your own meetings, you will need to use the computer/desktop application.

INSTALLATION INSTRUCTIONS

screenshot of the join meeting windowInstalling the web app uses similar instructions as Joining a Meeting.  When you click on a meeting link provided by an instructor (either through Canvas or in an email), a new tab/window will appear in your browser with a link to download the Web App.

NOTE: depending on the web browser you are using, you may have to hold down the CTRL (PC) or Command (Mac) key and then click on the link to open it.

  • The new web page displays the following options for opening the meeting (see right).
  • Click on the “Install and Join with Skype Meetings App (Web) to install the web app. Your computer will ask you to download and install a file.

MOBILE APP

Skype for Business also have a mobile app you can download for your phone or tablet. The app is available through both the Play Store (Android) and the App Store (iPhone).

The mobile app is a combination of both the computer/desktop application and the web app. It has the same features and limitations for both Android and IOS devices, including tablets.

NOTE: tablets does not mean tablet computers. An example of a tablet is a Samsung Tab, iPad, or Windows Surface. An example of a tablet computer is a iPad Pro or a Windows Surface Pro.

PROS

  • Allows you to watch/participate in “live” sessions, or meetings.
  • Works with 4G or better mobile/cell internet connections
  • Allows text and voice chat with other Skype for Business users
  • Opens meeting links through the phone app (i.e., does not use the mobile browser)

CONS

  • You cannot present from a phone/tablet. If your instructor requires you to upload and present your PowerPoint files, you need to use a computer.
  • Some tools do not display on the mobile app
  • Data rates may apply. If you are using your 4G or better cell phone connection to participate in a session, it will count against your monthly mobile data plan.
  • For legal reasons, participating in a “live” session, or meeting, while driving DOES count as texting while driving (which is illegal in most states).

INSTALLATION INSTRUCTIONS

Installing the Skype for Business mobile app is similar to installing any other app on your phone. However, make sure you are searching for Skype for Business specifically. There is a regular Skype app that is also free. You can only participate in Skype meetings with the Skype for Business app.

To install Skype for Business on your phone or tablet:

  • Open the App Store/Play Store
  • Search for Skype for Business
  • Install the app onto your device

JOINING A MEETING
Joining a Skype for Business meeting requires two things before you can gain access: (1) getting the meeting link from your instructor, either from Canvas or through email, and (2) installing your preferred version of Skype for Business.

screenshot of a join meeting menuAfter you click on the meeting link, a new window, or tab, will appear in your web browser. This browser/tab will display two options to join the meeting: the web app or the desktop/computer app (see right).

NOTE: if you are using a mobile device, the Skype for Business app will automatically open the session and will not display this menu.

THE WEB APP
Selecting the Web App will open the web application in a new browser window. Please note this is considered a pop-up window. If your browser has disabled pop-up windows, or you are using a pop-up blocking app on your browser, you will need the change these settings to allow the Skype for Business web app.

When the web app window appears, you will be prompted to type in your name. Instructor will prefer you type your first and last name into the text box. The honor system sort of applies here. Realistically, you could type any name into the text box. However, you are encouraged to use your real name in the event instructors are using participation in the session as an attendance grade.

After you have entered your name, you can join the session.

THE DESKTOP/COMPUTER APPLICATION
The second menu option provided is the desktop app (see above). This will open the Skype for Business application installed on your computer. This will only work if you have installed the full version of Skype for Business, not regular Skype. If the application on your computer says Skype, and not Skype for Business, you only have regular Skype.

If you select the desktop option, your browser will prompt you to open the desktop application, with either an Allow or Open button. If you are not already logged into Skype for Business, you will need to do so before you can access the meeting.

With the desktop app, you will not have to worry about entering your name. The login is connected to your student email account and your name will carry over from that account.

Yuja Faculty Docs 

With Yuja, you have the ability to do a video quiz. A video quiz is a Yuja video with embedded quiz question that appear as the video plays. Instructors can add these video quizzes to a Canvas module as a “check for understanding” component or they can be added to the Canvas Gradebook as an Assignment, which stores and score student results on the video quiz.

The setup and grading Yuja video quizzes can be complex, which is why the tutorial for this task is broken-up over two documents. To learn more about using non-graded Yuja video quizzes, see the Yuja – Non-graded Video Quizzes support document.

PRE-QUIZ CREATION SETUP
In order to create a Video Quiz, the video must be created first. You cannot create the video and the quiz questions at the same time. If you have not yet created this video, please do so now. See the Yuja – Creating New Video support guide for assistance.

NOTE: The video may be created with other software or within another system, but it must be uploaded to Yuja. The Video Quiz feature will not work unless the video in question has been created with Yuja or uploaded to your Yuja account.

If you plan on using Yuja video quizzes as graded items within your Canvas course, you first have to establish the “course channel” in Yuja. This process is not complicated and is required for quiz results to post back to individual students in the Canvas gradebook. To establish a course channel in Yuja:

  • In Canvas, click on Settings in the course navigation column
  • Click on the Navigation tab
  • In the disabled items section, enable the Yuja item
  • Click Save.

This will create a Yuja item in the course navigation column. There will be no content in this item when clicked. Yuja uses this connection to establish a course roster for the quiz, but this roster is not automatically generated. In order for Yuja to capture individual student information, each student must click on the Yuja course navigation column item once. After each student has done this, the item can be hidden again. The act of students clicking on this navigation item connects the student’s Yuja account to the student’s Canvas account, which allows grade information to transfer between systems.

NOTE: If you plan to use multiple graded quizzes in your course, you do not have to repeat this step each time. Once the course channel roster is captured, it remains for the life of the course.

CREATING A VIDEO QUIZ
yuja video quiz screenshotAfter the video has finished processing, login to Yuja and locate the video in your My Media storage. If you need help logging into Yuja or accessing your My Media, please see the Yuja – Getting Started support guide.

Hover your mouse pointer over the desired video and a menu will appear on the right-side of the video thumbnail (see right). Select More from this menu. 

A new window will appear with a number of menu options and a video preview area. One of the options in the left-most column is Quizzes (see below).new window in yuja screenshot

Selecting Quizzes will display any quiz you may have already created for the video and/or a create quiz button (+Create Quiz – see below). If you see existing quizzes, you will also see the following options per quiz: Edit, Delete, or Publish. Publish is not available for all quizzes. Only those quizzes that have been posted to a course channel will have the publish button. To create a quiz, click the +Create Quiz button.

quiz screenshot from yuja

The quiz creation page is basic but contains a number of options (see below):

  • Settings
  • Preview
  • Discard
  • Save
  • Post
  • Add Question

quiz title enter screenshot from yujaSettings give instructors two options: (1) displaying correct answers immediately after a student submits their answer to the question and (2) Disabling Fast Forward.  

  1. Displaying Correct Answer: After the student selects an answer for the question, a button appears labeled “am I right?” Clicking this highlights the correct answer for the student. It is a way for the student to quickly check their work and it is not available for short answer question types. Students can change their answer to the correct answer after they click this button. This option is purely for “check for understanding” use.
  2. Disabling Fast Forward: If you think of an online video you may have seen recently, that video has a timeline with a dot that moves across the screen as the video plays.  You can fast-forward or rewind the video as needed with that do. The Disable Fast Forward feature in Yuja Quizzes prevents students from skipping ahead to the next question and forces them to watch the entire video. Check the boxes next to the desired Settings options and click Save.

Preview allows you to see how the quiz video will display to students, including all settings options and quested added to the video.

Discard deletes the quiz from Yuja. It does not delete the video from Yuja.  If you discard the quiz you cannot recover it.

Save allows you to save your work but it does not post the quiz to a course channel or group. Saved quizzes also display in a draft, or unpublished, state until they are added to a course.

Post allows you to publish the quiz to a course channel, or group, immediately. This also allows instructors to set availability dates for the quiz. If an instructor wishes to have quiz results added to the gradebook of their Canvas course, the quiz must be posted.  

NOTE: If you plan to use video quizzes as “check for understanding” items only, you do not have to Post. You can simply Save your quizzes.

add a questions screenshot from yujaAdd Question allows you to add questions to the video quiz. There are four different question types you can use:

Multiple Choice
Select Multiple (or Multiple Answer)
Short Answer (For Graded Quizzes Only)
True or False
ADDING QUESTIONS TO A VIDEO QUIZ
To add a question to a video quiz, you must first play the video. Questions are embedded at different time-stamps within the video. So, you must traverse the video (i.e., fast-forward, rewind, or play) until you get to a spot in the video where you want to ask the student a question. When you get to that point:

  • Click the Add Question Button
  • Select the type of question you wish to add
  • Complete the Add Question form that appears
  • Click Save when finished
  • The form gives you the opportunity to change the question type with the Type pull-down, if needed.  It also tells you the specific time-stamp in the video where the question is placed. Add your question text (i.e., the question you want to ask) in the Question text area (see below).

add a questions pop up window in yuja

The question text area also includes a rich-text editor so you can stylize your question text, including LaTeX. LaTeX is a typeface system used for scientific documents and publications. It is not required but is available for those who need it.

Question in Yuja video quizzes also allow instructors to provide a question hint.  These hints are text based. A link will appear on questions where a hint is provided, which will display the hint text to the student per question. If no hint text is provided, the link will not appear. This is optional and is not required for the quiz question to be saved.

The possible answer options will vary depending on the type of question selected.  By default, Yuja gives all multiple choice, select multiple, and true or false question types two answer options. You can add additional options to the multiple choice and select multiple types with the Add Option button.

On the right of each answer option is a cog-wheel icon. This icon displays the same rich-text editor available in the question text for each answer option.

For the multiple choice, select multiple, and true or false question types, you can specify a correct answer. Multiple choice and true or false options use radio buttons, where only one answer can be correct. Select multiple uses check boxes, where more than one answer can be correct. When you select your correct answers, Yuja will mark student responses appropriately.  

Short Answer question types do not have this capability. If a short answer question type is used, instructors must view the quiz results in Yuja to see these answers, which can only be done in graded quizzes.

NOTE: Short answer questions only work graded video quizzes, which means they require the creation of a course channel. Please see the Pre-Quiz Creation Setup section of the document for more information.

Continue moving through the video and adding questions as needed to complete the quiz. Click Post when finished.

The Post Quiz form will appear with availability dates and a course channel selection area. Set the quiz availability, select the course channel, and click Post. 

NOTE: The course channel name will appear as the course name in Canvas, with a month and year next to it. The month and year denote the time in which the Yuja link was activated in the course, not the semester in which the course is offered.

ADDING YUJA VIDEO QUIZZES TO CANVAS
The process to have the quiz results from Yuja come back to Canvas as a graded assignment requires instructors to create an assignment in Canvas and place the video quiz into the assignment, rather than placing the video quiz directly into a module.  

NOTE: If you have not already created your course channel in Yuja, please do this before completing the steps below. Refer to the Pre-Quiz Creation Setup section of the document for more information.

The steps are as follow:

  • In the desired Canvas course, create a new Assignment
  • Add an Assignment Name and point value for the quiz
  • In the Submission Type area, click on the pull-down menu and select External Tool
  • Click the Find button
  • Scroll down and select Yuja from the list of options
  • The Yuja Media Chooser window will appearmedia chooser with yuja screenshotThe section of the chooser that lists videos you can access is divided into two tabs: (1) Media and (2) Quizzes.  Click the Quizzes tab and select the desired quiz. This tab also lists the published/unpublished status of these quizzes. Make sure the quiz you are selecting is Published.
  • Click Select
  • Complete the rest of the Assignment form (i.e. Due Dates, Available dates, etc.)
  • Click Save or Save and Publish

You can leave the assignment in Assignments if you allow students to access Assignments. If not, you will need to place the Video Quiz assignment in the appropriate module. With either method, make sure the Video Quiz assignment is published, or students will not be able to access it.

When students open the assignment to take the quiz, the video will appear as normal with a play symbol. Students will watch the video until a quiz question is reached. The question will overlay the video with the available answer options (see below). Once the student answer the question, the video will resume. When the student is finished with their quiz, they must click the Submit button to submit to “turn in” their quiz.

setting a test quiz questions popup screenshot with yuja

NOTE: The “Am I Right?” button appears when the Display Correct Answer setting is activated during quiz creation. This is not recommended for graded quizzes, as students can see the correct quiz answer before marking an answer on the question.

Results from the quiz will appear in the Canvas grade book as a score, under the video quiz assignment column. Points are assigned for this video quiz based on the number of questions in the quiz and total point value for the assignment (this assigns a point value per question). If you used the select multiple question type, Yuja/Canvas will assign partial points for correct answer selections. If you used the short answer question type, you will need to mark these questions correct/incorrect in Yuja, and those results will carry over to Canvas. You cannot use the SpeedGrader to grade Yuja video quizzes and quiz results are not available to students in Canvas. Students can, however, view Yuja graded quiz results in Yuja.

SEEING AND GRADING QUIZ RESULTS IN YUJA
enterprise video playform video menu screenshot from yujaYuja video quiz results are stored in Yuja, not Canvas, and only for graded quizzes. To view these results, you must login to your yuja account (usm.yuja.com). Yuja uses the same w-number and password as Canvas.

In your Yuja account is a Main Menu icon, located in the top-right corner of your screen (see right). 

The only option available to instructors on this menu is Usage & Analytics. The Yuja Grade Book for quizzes is located within this menu item.

grade book button from yujaOn the left side of the Usage & Analytics page is a navigation column, which will expand when you roll your mouse pointer over the column. Select Gradebook from this menu.

The Grade Book contains three elements: (1) a Select a Group pull-down menu, (2) a Select a Quiz pull-down menu, and (3) a Get Results button (see below). 

select a quz menu from yuja

First, you select your course channel with the Select a Group pull-down menu. Use the second pull-down menu to select the desire quiz. Finally, click Get Results to open the quiz results.

Quiz results will display per quiz question and per student. If you have short answer quiz questions that need reading, those questions will appear individually, with student answers. Mark these responses correct, or incorrect, as needed. Click the Grade Now button to complete the grading process. Scores will update in Canvas based on these results.

NOTE: Any grade corrections to specific quiz questions must be done in Yuja, not Canvas. You can adjust scores in the Canvas gradebook but this adjustment will not reflect correct/incorrect quiz markings in Yuja.

With Yuja, you have the ability to do a video quiz. A video quiz is a Yuja video with embedded quiz question that appear as the video plays. Instructors can add these video quizzes to a Canvas module as a “check for understanding” component or they can be added to the Canvas Gradebook as an Assignment, which stores and score student results on the video quiz. This support guide covers the former (a non-graded video quiz used as a “check for understanding tool”).

The setup and grading Yuja video quizzes can be complex, which is why the tutorial for this task is broken-up over two documents. To learn more about using graded Yuja video quizzes, see the Yuja – Graded Video Quizzes support document.

NOTE: With non-graded Yuja video quizzes, you cannot see student results. The quiz is there only to improve student understanding of the content and instructors have no way to track student results. If you wish to see student results on these quizzes, you must create a graded video quiz.

PRE-QUIZ CREATION SETUP
In order to create a Video Quiz, the video must be created first. You cannot create the video and the quiz questions at the same time. If you have not yet created this video, please do so now. See the Yuja – Creating New Video support guide for assistance.

NOTE: The video may be created with other software or within another system, but it must be uploaded to Yuja. The Video Quiz feature will not work unless the video in question has been created with Yuja or uploaded to your Yuja account.

CREATING A VIDEO QUIZ
creating a video screenshot from YujaAfter the video has finished processing, login to Yuja and locate the video in your My Media storage. If you need help logging into Yuja or accessing your My Media, please see the Yuja – Getting Started support guide.

Hover your mouse pointer over the desired video and a menu will appear on the right-side of the video thumbnail (see right). Select More from this menu.  

A new window will appear with a number of menu options and a video preview area. One of the options in the left-most column is Quizzes (see below). 

screenshot of a video presentation in yuja

Selecting Quizzes will display any quiz you may have already created for the video and/or a create quiz button (+Create Quiz – see below). If you see existing quizzes, you will also see the following options per quiz: Edit, Delete, or Publish. Publish is not available for all quizzes. Only those quizzes that have been posted to a course channel will have the publish button. To create a quiz, click the +Create Quiz button.

 screenshot of a create a quiz popup in yuja

The quiz creation page is basic but contains a number of options (see below):

  • Settings
  • Preview
  • Discard
  • Save
  • Post
  • Add Question

screenshot of the creat a quiz tutorial in yujaSettings give instructors two options: (1) displaying correct answers immediately after a student submits their answer to the question and (2) Disabling Fast Forward.  

  • Displaying Correct Answer: After the student selects an answer for the question, a button appears labeled “am I right?” Clicking this highlights the correct answer for the student. It is a way for the student to quickly check their work and it is not available for short answer question types. Students can change their answer to the correct answer after they click this button. This option is purely for “check for understanding” use.
  • Disabling Fast Forward: If you think of an online video you may have seen recently, that video has a timeline with a dot that moves across the screen as the video plays.  You can fast-forward or rewind the video as needed with that do. The Disable Fast Forward feature in Yuja Quizzes prevents students from skipping ahead to the next question and forces them to watch the entire video. Check the boxes next to the desired Settings options and click Save.
    Preview allows you to see how the quiz video will display to students, including all settings options and quested added to the video.

Discard deletes the quiz from Yuja. It does not delete the video from Yuja.  If you discard the quiz you cannot recover it.

Save allows you to save your work but it does not post the quiz to a course channel or group. Saved quizzes also display in a draft, or unpublished, state until they are added to a course.

Post allows you to publish the quiz to a course channel, or group, immediately. This also allows instructors to set availability dates for the quiz. If an instructor wishes to have quiz results added to the gradebook of their Canvas course, the quiz must be posted.  

NOTE: If you plan to use video quizzes as “check for understanding” items only, you do not have to Post. You can simply Save your quizzes.

add a questions dropdown menu in yujaAdd Question allows you to add questions to the video quiz (see right). There are four different question types you can use:

  • Multiple Choice
  • Select Multiple (or Multiple Answer)
  • Short Answer (For Graded Quizzes Only)
  • True or False

ADDING QUESTIONS TO A VIDEO QUIZ
To add a question to a video quiz, you must first play the video. Questions are embedded at different time-stamps within the video. So, you must traverse the video (i.e., fast-forward, rewind, or play) until you get to a spot in the video where you want to ask the student a question. When you get to that point:

  • Click the Add Question Button
  • Select the type of question you wish to add
  • Complete the Add Question form that appears
  • Click Save when finished

The form gives you the opportunity to change the question type with the Type pull-down, if needed. It also tells you the specific time-stamp in the video where the question is placed. Add your question text (i.e., the question you want to ask) in the Question text area (see below).

window for adding a question in yuja

The question text area also includes a rich-text editor so you can stylize your question text, including LaTeX. LaTeX is a typeface system used for scientific documents and publications. It is not required but is available for those who need it.

Question in Yuja video quizzes also allow instructors to provide a question hint. These hints are text based. A link will appear on questions where a hint is provided, which will display the hint text to the student per question. If no hint text is provided, the link will not appear. This is optional and is not required for the quiz question to be saved.

The possible answer options will vary depending on the type of question selected.  By default, Yuja gives all multiple choice, select multiple, and true or false question types two answer options. You can add additional options to the multiple choice and select multiple types with the Add Option button.

On the right of each answer option is a cog-wheel icon. This icon displays the same rich-text editor available in the question text for each answer option.

For the multiple choice, select multiple, and true or false question types, you can specify a correct answer. Multiple choice and true or false options use radio buttons, where only one answer can be correct. Select multiple uses check boxes, where more than one answer can be correct. When you select your correct answers, Yuja will mark student responses appropriately.  

Short Answer question types do not have this capability. If a short answer question type is used, instructors must view the quiz results in Yuja to see these answers, which can only be done in graded quizzes.

NOTE: Short answer questions only work with video quizzes that are graded item in Canvas. If you are not creating a graded video quiz, do not use the short answer question type.

Continue moving through the video and adding questions as needed to complete the quiz. Click Save when finished

NOTE: Because you are not creating a graded video quiz, you will not use the Post button.

ADDING YUJA VIDEO QUIZZES TO CANVAS
Yuja Video Quizzes use the Yuja external tool within Canvas. This is what you will be adding to your module. The steps are as follow:

  • In the desired module, click the + icon to add content
  • Click the Add pull-down menu and select External Tool
  • In the list of external tools, scroll down and select Yuja Media
  • The Yuja Media Chooser window will appear.
  • The section of the chooser that lists videos you can access is divided into two tabs: (1) Media and (2) Quizzes. Click the Quizzes tab and select the desired quiz (see below).

media chooser window in yuja

NOTE: This tab also lists all quizzes available on your Yuja account and a published status for each quiz. These publish status refer to graded quizzes and is not applicable to non-graded quizzes.

  • Name the quiz in the Page Name text box (you may have to scroll down for this)
  • Select any indenting options
  • Click Add Item

The quiz will appear as an unpublished item at the bottom of the module. You can move the item up or down in the module as needed and click the publish/unpublish icon to publish the item for student viewing.

When students click the link for the video quiz in the module, the video will appear as normal with a play symbol.  Students will watch the video until a quiz question is reached. The question will overlay the video with the available answer options (see below). Once the student answer the question, the video will resume.

quiz question window in yuja

In addition to creating video content, Yuja allows you to upload and stream any existing videos from the platform.  The system can process several different video file types and compresses each uploaded video to an MP4 for viewing.  The system also auto-captions any uploaded video files and instructors can use the Yuja Embed Tool to add those videos to their Canvas course.

This support guide walks users through uploading their existing video files into Yuja. For more information on embedding, or adding, those files to a Canvas course, please see the Yuja – Embedding Video into Canvas support guide.

See attached resource below:

Download Tutorial

UPLOADING VIDEOS TO YUJA
As an instructor, you can upload existing video content from your computer to your Yuja account through the Yuja website: http://usm.yuja.com

To upload video to your Yuja account, you first must login to Yuja.  Your Username and Password for Yuja are the same as your username/password for SOAR or Canvas (w-number & password).

From the main Yuja landing page, click on Upload and Manage located at the top of the screen (see below).

menu bar in yujamore of the yuja menu

This takes you to your My Media storage for your Yuja account.  At the top of this page are two additional icons: New Folder and Upload (see right).

New Folder allows you to create your own folder structure and organization within your Yuja account.  Upload opens the video uploader for Yuja.

NOTE: when you upload video to Yuja, the videos are placed in whichever folder you are currently in when you click upload.  If you want to upload a video to a specific folder, you must first open the folder before clicking Upload.

The Upload icon open the Add Media window.  By default, Video is selected and an Upload button is in the middle of the screen. The Upload button browses your computer for the video you wish to upload.  Once you open the video, Yuja will begin to process it.  You can upload multiple videos at one time by clicking the Upload button again.

When finished, click Add Media.

NOTE: if you are working with a small format screen (like a laptop), you may have to scroll down before you will see the Add Media button.

adding media to yuja windowThe videos will begin to process and you will receive two emails: 1) notifying you when the video has finished process and can be viewed and 2) notifying you when auto-captioning has completed.  After you receive the first email, you can move onto embedding the video from Yuja in your Canvas course.

For more information on embedding videos into Canvas course items, please see the  Yuja – Embedding Video into Canvas support guide.

 

Video content in your courses may change from year to year. If you chose to embed videos from your Yuja account into Canvas, you have two options for updating these videos: (1) deleting the current item and creating a new one with the new video or (2) editing the item and replacing the video. Deleting and creating new items may seem like the easier option but that will depend on the complexity of your course and module structure. Rather, this support document focuses on editing the current Canvas item to replace the embedded Yuja content.

See attached resource below:

Download Tutorial

REPLACING EXISTING EMBEDDED YUJA VIDEOS
The first step to change out an embedded video within a Canvas item is to “edit” the item. To do this:

  • Locate and click on the name of the item
  • Click the Edit button, typically located in the top-right corner of the screen

NOTE: the only exception to these steps above are Yuja videos that are embedded into quiz questions. In this case, you must click on the questions tab and edit each question individually in addition to the steps above. If your quiz randomly selects questions from a question bank, you must edit the questions in the question bank, not the quiz itself.

The text editor will appear with an image of the video and any additional text you may have added to the item (see below).

replacing an embedded video screenshot

Use your mouse and click in the white space just to the right of the video. The cursor may, nor may not appear, but that is not uncommon. You are simply selecting the line where the video has been placed. Press the Back, or Back Space, button on your keyboard to delete the video.

NOTE: if you select the wrong line, press back space too many times, or delete the wrong thing, you have two options available to you. Most web browsers have an undo feature when using a text editor. Hold down the CTRL key (or Command key for Mac users) and press Z. If that does not work, click Cancel at the bottom of the page to return the item to its previous form.

To replace the video, locate the More External Tools icon in the text editor. This appears as a blue arrow pointing down (see below).

yuja media menu for embedding video

From the menu that appears, select Yuja Media.

The same Yuja Media window will appear, as seen in the Yuja – Embedding Video into Canvas support guide. If you are unfamiliar with this process, please click the link above and review the steps on Embedding Videos from Yuja before proceeding.

Select the new video you wish to replace the old video.

The video will be place where the cursor (i.e. blinking vertical line) is currently located in the text editor.  If the video is the only thing in the item, the video will be placed at the top of the text editor. Otherwise, any other element within the text editor will move up or down depending on the location of the cursor/the placement of the video.

When finished, click Save. If you are working with an unpublished item, remember to publish it so students can view the videos.

 

Yuja allows users to create audio/video content on their computer and upload it to the Yuja online storage and streaming environment. In addition, the software automatically captions any/all content created. The following is designed to help users create new video content with Yuja.

Topics included within this guide are:

  • Setting up the Yuja Software Station
  • What is being Recorded?
  • Recording with Yuja

If you need more support with embedding or publishing recorded content to a course channel, please see the Yuja – Embedding Videos into Canvas or Yuja – Getting Started support guides.

NOTE: for more information on the Video Classroom, see the Yuja – Video Classroom support guide.

See attached resource below:

Download Tutorial

SETTING UP THE YUJA SOFTWARE STATION
The Yuja Software Station is a program you must download to your computer before you can start to record video to Yuja on your computer. This program only needs to be downloaded once, unless you change computers.

The program draws your account information when you login to the Yuja website, or you go through the Yuja link in your Canvas course. At the top of the Media Channel, after you login, is the navigation row (see below).

menu bar for creating and updating videos in yuja

From this row, you will select Create Recording. A new window will appear called Capture & Live Stream (see below). This window contains the following options:

  • Download – the download link for the Yuja Software Station
  • Software Capture – the capture option that uses the Yuja Software Station
  • Browser Capture – the capture option that uses the video classroom (not recommended)

capture and live stream menu from yujaThe Download link downloads the correct installation software version to your computer (Mac or PC, not compatible with Linux). You must open and install the software before you select a capture option.

After the software has been installed, users will return to the Capture & Live Stream window.  By default, the software capture is selected. This is the better choice as it provides the best quality video. The Browser Capture is not recommended. To start the recording, click the Start Capture button.

The web browser may prompt you to open the Yuja Software Station. You must click OK, Open, or Allow, to continue with the software capture. The Yuja Software Station will open in a new window (see below).

NOTE: Classrooms with the Cisco equipment do not use capture options on the Yuja website. If you are in one of these rooms, and wish to have your class recorded, please see the Yuja – Classroom Lecture Capture support guide.

yuja software station screenshot

At the top of the Software Station window are text boxes for a video Title and Description. There is also a folder button that allows you to select the location with your Media Library where the video will be stored when finished. At a minimum, you must add a title for your video.  If you do not select a storage location, the video will be saved in you Media Library, which you can later move to a specific folder if you choose.

WHAT IS BEING RECORDED?
The Yuja Software Station is recording three separate things: the screen, the webcam, and the microphone.

The Screen – The screen is being recorded through a process called Screen Capture. In essence, a video camera is pointed directly at the user’s computer screen and it is only recording that screen. The recording will capture any visual movements or demonstrations but will not record any audio that comes through the computers speakers. For example, if a user wished to record a PowerPoint presentation, he/she will complete the following steps:

  • Open the PowerPoint presentation and the Yuja Software Station
  • Start the recording
  • Start the PowerPoint
  • Present the PowerPoint
  • Stop the recording
  • Save the Video

Any/all visual components of the PowerPoint (i.e., transitions, animations, text, or images) will be recorded. Any audio narrations added directly to a PowerPoint slide will not. If the PowerPoint contains a video, the visual movement of the video will be recorded but the audio associated with the video will not.

The Webcam – Most laptop computers contain webcams built directly into the monitor. The webcam is a simple camera that visually records anything it is pointed at.

The Microphone – Most laptop computers contain a microphone built directly into the monitor. The microphone records any audio it detects. This audio may come from the user speaking, background noise, and/or other people or noises near the computer. Typically, microphones are not sensitive enough the pickup audio coming from the computers speakers. If any computer audio is recorded by the microphone, it is typically of poor quality.

What is not being Recorded?

Any audio that comes through the computers speakers is not being recorded by Yuja. This is called system audio. Examples of system audio would be any notification sounds made by the computer (i.e., new email), any music being played through a streaming service (i.e., Pandora), or any audio from a video being played on the computer.

For example, if an instructor is recording a video and wishes to include a video from YouTube. Yuja will record the visual motion of the video on the user’s screen but it will not record the audio that accompanies the video.

RECORDING WITH YUJA
The left column allows users to select the webcam (Video), microphone (Audio), and Screen (Screen) he/she wishes to record for the video. Users may click on any of the rows within that column and change the default options, or add additional options for the video. By default, Yuja is set to record one screen, one microphone, and one webcam. These devices are typically set to the primary devices for your computer. If you have a computer with multiple monitors, the Yuja default is whichever screen is set as Monitor 1. You can set the Yuja Software Station to record up to two screens, microphones, or webcams simultaneously. You would use the left column of the Software Station to make these adjustment before recording by adding, removing, or changing the microphone, webcam, or screen source.

the same software station from before

Any active options within the left column are displayed in the Previewing area, to the right of that column (see above). The preview allows users to see what will be recorded prior to starting and ensures all Audio, Video, and Screen hardware are properly working.

The Live option in the left column activates the Live Stream feature of Yuja.  This is not a web conference.  Rather, it allows students to view the recording as it is happening, like a webinar or live classroom feed. The Live Stream option is disabled by default but can be enabled through the Live option in the left column of the software station.

However, the Live Stream feature must be tied to a Course Channel. The system will not allow instructors to broadcast lectures, or recorded video, to the entire USM student population. It will allow instructors to broadcast recordings to student enrolled within a specific class. The button used to select the course channel is the Share button, located at the top of the software station window next the folder button (see above). After you have selected the course channel and enabled the Live Streaming option, the Live Stream will initialize when you start recording. When the Live Stream is ready, you will be sent an email with a weblink to the video. Students can either access the feed through their Yuja account or you can forward the weblink you received onto them.

When all settings are ready, and the desire devices are displayed within the preview, click Start to begin recording.

small control panel from yujaA small control panel will appear in the bottom-right corner of the screen when the recording is on and active, (see right). This allows users to open the software station control panel again, pause the recording, or stop the recording. When a user stops the recording, they have the option of saving the recording to Yuja or deleting it.

NOTE: deleted recordings cannot be restored, or “undone”.  Saving the recording uploads the recording from your computer to the storage location specified in the software station. If no location was specified, the recording is stored to your Media Library Default Collection folder.

After you click Save, it is important your computer does not lose internet connection for several minutes. The recording is being uploaded to you Yuja account. Once the upload is complete, Yuja will begin processing and auto-captioning the video. You will receive an email to your USM account when the view has finished processing and is ready for students to view. You will receive another email when the auto-captioning has completed.

The amount of time needed to process videos and captioning depends on the length of your video. Typically, Yuja will process one-hour videos within thirty minutes (includes video and captioning processing). Occasionally, a video will experience a problem processing. This is indicated by an hour glass icon rotating over the video thumbnail block in your course channel or media library. If experience a problem with the software station, video recording, or video processing, please contact Mark Ferguson or Susan Rayborn in the Office of Online Learning.

 

Yuja is a video storage, streaming, and creation platform subscribed to by the University of Southern Mississippi (USM). The software allows users to create or upload audio/video to an online environment, edit media, and stream audio/video content to a Canvas course. In addition, the software automatically captions any/all content created or uploaded. The following is designed to help users “get started” with Yuja.

Topics included within this guide are:

  • Logging in to Yuja
  • Creating a Course Channel
  • Viewing Yuja Video within a Canvas Course
  • Adding Video to a Yuja Course Channel

NOTE: for more information on the Video Classroom, see the Yuja – Video Classroom support guide.

LOGGING INTO YUJA
login button for yujaLike Canvas, Yuja is a cloud (or internet) based software. Users must have internet access to use the product. The website for USM is usm.yuja.com. All users will come to a USM branded page with a login button in the top-right corner of the screen (see above).

yuja authentication loginYuja uses the same login credentials as most other software packages on campus (SOAR, Canvas, Office365). After clicking Login, users will see a username/password box appear as a pop-up (see right). The username is the user’s W-number (w########). The password is the same password used for SOAR.

NOTE: this password box requires the user’s web browser to allow pop-up windows. This may require users adjust their browser security settings. The password box may also throw a security certificate error. Users must add/confirm the exception before they can login to Yuja.

After logging into Yuja, users are taken to a page called the Public Channel. The Public Channel displays any videos USM has made available to the everyone through Yuja. In the top-right corner of the screen is a button of nine small boxes arranged in a square (see right). This is the main menu. By clicking this button, users will see the following options:

create and upload video menu bar from yuja

  • View Channels – returns you to the Media Channel page
  • Create Recording – opens the Capture and Live Stream menu
  • Upload & Manage – opens the Media Library for your Yuja account

my media sidebar menuThe Capture and Live Stream menu is where users will start, or initialize, the video recording process. The Upload & Manage option is where users can access existing videos through their Media Library.

The Media Library also contains a secondary navigation column on the right side of the screen (see right).  By default, My Media is the option every user will see upon entering the Media Library. The Shared With Me option displays any/all videos shared with the user by other users.

The remainder of the column displays a series of channels. Instructors will primarily use the All Channels option, as it contains any channel connected to their canvas course, include student enrollments from each course.  Students will only see course channels they are enrolled in, and instructors will only see course channels they connect to Yuja through Canvas.

CREATING A COURSE CHANNEL
hidden channels screenshotCourse channels are created when an instructor connects Yuja to a Canvas course. The connection already exists between Yuja and Canvas, but the connection remains inactive until the instructor activates Yuja within a course.

To do this, instructors will enable the Yuja tool in the course navigation menu. The following steps are required:

  • Navigate to the desired course in Canvas
  • Click on Settings
  • Click on the Navigation tab at the top of the settings page
  • Scroll down to the section of disabled items (see above)
  • Drag the Yuja block to the section above (activated items) or click options menu icon (three vertical dots) within the Yuja item and select
  • Enable
  • Click Save

The Yuja item will appear in the course navigation menu. To complete the connection, click on Yuja in the course navigation menu. After you click on Yuja, three things will happen: connection/course channel is created, an enrollment file is sent to Yuja, and the Yuja course channel appears in the content area of your course (see below).

media channel screenshot

WATCHING VIDEO THROUGH THE YUJA LINK
The Yuja connection within a Canvas course allows students to view any/all video content within the course channel, and allows students to navigate to various components of Yuja from within a Canvas course. However, students must also click on the Yuja link in the Canvas course to complete their enrollment into Yuja course channel.

In previous semesters, students have attempted to watch videos within course channels through the Yuja website directly, rather than accessing Yuja through their Canvas course. While students have this ability, they will not have access to a course channel until they click on the Yuja link within that Canvas course.

Videos on the course channel are displayed and organized by recent uploads and most watched. The newest and most watched videos will appear in the larger content section of the screen and the older, or least watched, videos appear below the larger area. The pros and cons of using this tool are:

PROS

  • Easy one-click publishing from Yuja to Canvas
  • Easily displays all course videos in a single location
  • Videos play natively in Canvas

CONS

  • No control over video placement or organization
  • No control over what students watch when

There is another method for displaying Yuja video in Canvas without using the course channel. You can embed Yuja videos into modules through a content page. Instructions for using this are found in the Yuja – Embedding Video into Canvas support guide.

ADDING VIDEO TO A COURSE CHANNEL
If you have existing course video you wish to use in your classes, you can add that video to your Yuja account. Yuja can process most common video types and it will auto-caption any audio/video content uploaded to Yuja. This section focuses on how to add this video content to Yuja and how to move this content into a Canvas course.

You can create lecture video with Yuja, however, process for creating video is quite lengthy.  Instructions for creating new video with Yuja are found in the Yuja – Creating New Video Content support guide.

You start by logging into your Yuja account (see Logging into Yuja). The best way to add, or upload, existing video to Yuja is through the Yuja website, not through Canvas. Uploading through Yuja allows you to organize your video into files, or sub-files, thereby creating your own organizational structure of video content.

After you login to Yuja, click on Upload & Manage. This opens your Media Library (see below).

my media collections window screenshot

You can upload video directly into your Media Library or you can create folders for organizing your video, like what you would do for your Documents or My Documents folder on your computer.

It is recommended you create a folder per class, or course channel, and upload your video for each class into their respective folder. You can create new folders by clicking the New Folder icon/link, located at the top of the Media Library (see right).

Once your folders are created, click into the folder and use the Upload icon/link to upload your existing video. The icon/link is located next to the New Folder icon/link.

the add media window screenshotAn Add Media window will appear with several options. The video option is selected by default.

Click the Upload button to select the video you with to upload from your computer.

The video will begin to process and you will see a progress bar appear in the upload area of the window.

The upload area allows you to add, or change, the title of the video and provide a description.

At the bottom of the upload area are three icons: Publish, Add Tags, and Add Captions. Add Tags are used for social media descriptor purposes and are not terribly useful for your purposes. If you already have a caption file for the video, you can add it by clicking the Add Captions icon. If you do not have an existing caption file, one will be created for you by Yuja.

The Publish icon allows you to publish the video to a course channel immediately after the video has finished processing. If with to wait to publish the video until after it has finished processing, you can complete the step from within your Media library.

Click the Add Media button to complete the upload process.

NOTE: if you are using a laptop with a small screen, you may have to scroll down to see the Add Media button.

The videos appear as a separate block within your Media library. To send videos to Canvas through your course channel, the videos must be published to that channel. The video will reside in your Media Library and a link is created to allow students to view that video through the course channel in Canvas.

canvas workshop student view screenshotTo publish a video, hover your mouse over the video. A menu will appear on the right side of the video block. Select Publish from the menu.

NOTE: if you do not see the desired course channel, return to the Creating a Course Channel section and follow the instructions.

Yuja Student Docs

Background:  Yuja is a video streaming service, similar to YouTube, available to anyone at USM.  Unlike YouTube, Yuja is only available for people at USM. Students can use Yuja to create, store, and stream videos for academic purposes. This includes video from cell phones or mobile devices.

This support guide discusses the Yuja Mobile App, what it can do, and how students can use it to complete assignments or projects in their courses. This is not how online students should create student presentation videos. For more information on student presentations, please see the Yuja – Student Presentations support guide.

GETTING THE APP
yuja single sign on login screenshot for cell phonesThe Yuja Mobile App is available for iOS and Android through their respective app stores. The app is free and there are no in-app purchases. The app is fairly small in size, compared to other available apps, but does require you to allow the app access to the devices camera, microphone, and phone storage (i.e., video and picture galleries). 

When you open the app for the first time, you need to click the “Select Your Institution” pull down menu and select University of Southern Mississippi.  This is important. Failing to do this means you will not be able to login to the app.

After you select the university, the second pull down should say Single Sign On and a login button will appear at the bottom (see right).

Click the login button to continue. 

LOGGING INTO THE YUJA MOBILE APP
The Univeristy of Southern Mississippi login screenYuja works on the same password system as everything else at USM (i.e. SOAR, Canvas, Outlook, and the Library).  Your device will redirect you to a website where you will enter your username (w-number) and password, but not exactly in that order (see right).

Your username is your w-number in email form (w########@usm.edu).  When this is entered correctly, click Next.

The next page will keep what you entered but give you a password box.  Enter your USM password to and click Sign-In to continue. The app will ask you if you want to remain logged in to the Yuja Mobile App, this is a choice but it is not required.

NAVIGATING THE APP
The app itself is fairly basic. It will display videos you have access to on the Media Channel, either in your own storage or through another enrolled course (see below).

cell phone media channel screen

You can click on any video available in the Media Channel to start watching it. In the top-left corner of the screen is a menu icon (three horizontal lines).

espanded video menu screenshotThe menu expands from the left and gives you the following options (see right).

  • Media Channels
  • Mobile Capture
  • Media Upload
  • Manage Upload
  • Log Out

Media Channels returns you to the main Yuja Mobile page from any other part of the app.

Mobile Capture allows you to record and store video from your phone directly to your Yuja account. This is not recommended. The video quality is often low and this requires more phone memory (or space) than other recording apps already on your phone.

Media Upload allows you to send video or images already on your phone to your Yuja account. If you want to use cell phone video in a course, this is the one you use. You can record video using your preferred app on your phone, in whatever quality you want, save that video to your phone, and upload it your Yuja account for streaming to Canvas.

Manage Upload allows you to see the status of any media you are trying to upload to Yuja from your phone/tablet/device.

Log Out logs you out of the Yuja Mobile App.

NOTE (PLEASE READ): When you upload media from your mobile device to Yuja through the Yuja Mobile App, your device needs to be connected to wifi. The Yuja Mobile App will not allow any media to be uploaded over a cellphone network internet connection (3G, 4G, LTE, or 5G).

UPLOADING CELLPHONE VIDEO
uploading a video visual on cellphoneAfter you click Media Upload, the app will ask you to choose between video or images. When you select one, Yuja will ask you to navigate through your devices storage to find the desired video/image.  

After you select it, Yuja will give you the option of renaming the video/image, adding a description, and choosing which folder the video will be save in (see right).  

When all options are set, click Upload to Yuja. The upload process may take a minute, as you are transferring a large to an online storage drive via a wireless internet connection. The faster the connection, the less time this will take. If the connection is slow, however, the transfer process may take some time. You cannot turn your phone off while this is happening. You should try not to move around too much, leave the building, or move out of range of the wifi router while the upload is happening. If your devices loses wifi internet connection while the upload is taking place, the transfer will pause and will not resume until a wifi internet connection is re-established. If the pause is too long, you may need to restart the upload in the Manage Upload menu item.

Once the upload is complete, you will see the uploaded video on your Yuja account. To send, or stream, this video to Canvas, please see the Yuja – Sharing Videos From Yuja to Canvas support document.

Yuja is connected to Canvas, but this is not a direct connection.  Just because you record and save a presentation recording to Yuja does not mean it will automatically appear in Canvas.  Adding video from Yuja to Canvas is a manual process that you (the student) must complete for your instructor, and fellow students, to see what you have recorded or created.

Typically, instructors will have you submit video presentations in two places: (1) Assignments or (2) Discussions.  An Assignment submission is between you and the instructor only, and they are usually graded. Discussions are typically visible to all students in the course, or a specific group of students.  Presentations submitted to a discussion can be viewed by others. The steps for both are similar and are listed below. When a variation is discussed, it will identify whether the variation is for an Assignment or a Discussion.

  • Login to Canvas and select the desired class.
  • Open the desired Discussion or AssignmentDepending on the class, you will either click on the Discussions or Assignment menu items to find the assignment/discussion you need. If you do not see these menu options, you may have to locate the assignment/discussion through Modules.
  • Posting video to a discussion or an assignment uses the Rich Text Editor in Canvas. However, accessing this editor is different for both.
    • For a Discussions: click Reply. Most instructors will create an initial discussion prompt with some directions or questions for you to Reply to. If your instructor has their discussions setup differently, follow the directions listed by the instructor to get to the Rich Text Editor.
    • For an Assignment: click Submit Assignment. After you click Submit Assignment, a submission block appears below the button. Click the Text Entry tab.
  • In the text editor that appears, locate and click on the More External Tools icon. It appears at the top of the text editor in the row of icons as a blue arrow pointing down (to the right of the orange O – see below).

sharing videos toolbar

  • Select Yuja Media from the menu options
  • A new Yuja window will appear. Scroll down to see the videos stored in your account.  If you already have video content on your Yuja account, you may have to search for the video by title.
    Click on the desired video to select it. Yuja will embed that video into the text editor for you.
    Click Submit Assignment or Post Reply to finish the process.

Part of the Yuja platform is the ability to store and stream video. These videos do not need to be recorded by Yuja. Pre-existing video and video created with other software or devices, like a cell phone, can be stored on Yuja and streamed/shared to other software. This video demonstrates how to upload non-Yuja videos into Yuja and share them to a Canvas course.

ACCESSING YUJA
select Southern Miss login menuLike Canvas, Yuja is a cloud (or internet) based software. Users must have internet access to use the product. The website for USM is usm.yuja.com. All users will come to a USM branded page with a login button in the top-right corner of the screen (see right).

authentication login screenshotYuja uses the same login credentials as most other software packages on campus (SOAR, Canvas, Office365). After clicking Login, users will see a username/password box appear as a pop-up (see right). The username is the users W-number (w########). The password is the same password the user uses for SOAR.

NOTE: this password box requires the users web browser to allow pop-up windows. This may require users adjust their browser security settings. The password box may also throw a security certificate error. Users must add/confirm the exception before they can login to Yuja.

After logging into Yuja, users are taken to a page called the Media Channel. The Media Channel displays any videos USM has made available to the everyone through Yuja. At the top of the Media channel is a navigation row with the following options (see below):

  • Manage Media – Opens the users media storage
  • Create Recording – Opens the Capture & Live Stream tool
  • Video Conference – Opens the video classroom tool

video conference tool bar screenshot

 

UPLOADING VIDEO
In the navigation row on the Yuja landing page (after you login), you will use the Manage Media item to upload video into Yuja (see above). Manage Media takes you to your Media Library within Yuja, called My Media.

new folder and upload toolbarAt the top of the My media screen are two icons: New Folder and Upload (see right). You can create your own storage system by creating new folders within your Media Library. You can upload existing video to your Media Library by clicking the Upload link.

add media image from yujaThe Add Media window will appear with the Video option selected by default.

NOTE: You can upload audio files to Yuja as well but the only acceptable audio format is MP3.

Yuja can handle many different video file formats but MP4 videos work the best. Use the Upload button (see right) to select the desired video from your computer.

Once selected, the video will start to process. You can change the title of the video or attach an existing closed-captioning transcript to the video while it is processing.

NOTE: if you do not have an existing closed-captioning transcript for the video, Yuja will automatically generate one for you.

Click Add Media to upload the video to your Yuja account.

NOTE: depending on the size of your computer screen, you may have to scroll down to see the Add Media button.

SHARING VIDEOS FROM YUJA
Yuja is not directly connected with Canvas. However, users may still add videos created, and stored, on Yuja to a Canvas course. Students will primarily use Yuja videos for assignment submission and discussion participation. This section will focus on those two functions within Canvas.

ASSIGNMENT SUBMISSION
submit assignment buttonTo start, students must navigate to the desired assignment and click the Submit Assignment button (see right).

Yuja connects to Canvas through the “rich text editor.” This is the text box seen throughout various parts of the course (i.e., discussions, assignments, pages, etc.). On the rich text editor tool bar are a number of tools and applications, like inserting images, Office365, or TedEd. One of these icons is called More External Tools. This icon looks like a blue triangle, or arrow, pointing downwards (see right).

khan academy dropdown menuWhen this icon is clicked, a menu expands. Yuja is located on this menu (see right). When a user clicks on the Yuja link within the menu, a separate window will appear. This window connects the user to his/her storage area within Yuja and displays all videos he/she has access to.

To submit a Yuja video as an assignment, users will select a previously created video from the window that appears and embed that video into the text area.

When finished, click Submit Assignment.

NOTE: in order for students to turn Yuja videos in as an assignment in Canvas, the instructor must enable text entry as a submission option.

DISCUSSIONS
Including Yuja video within a discussion board, or a discussion board post, is a similar process to submitting Yuja video as an assignment. Yuja connects to an assignment through the same rich text editor found in assignments. However, rather than clicking the Submit Assignment button, students will replay to the initial post within the discussion, or another user’s discussion post. All other steps are the same as listed above in the Assignment Submission section.

NOTE: users should record his/her video response before attempting to embed the video into a discussion post.

 

For online students, presentations can be tricky things. If the instructor wants a live presentation, students typically create a slide presentation and present their material through a web conferencing software. However, if the assignment is to record yourself presenting and submit that recording to an online course, that is a bit more difficult. It does not have to be. The following support guide walks you through creating a presentation video using Yuja and Microsoft PowerPoint, and how to share that video to Canvas.

Topics included in this support document are:

  • Recording your presentation with Yuja
  • Sharing the video to Canvas

Recording with Yuja requires you to download and install a software package called the Yuja Software Station. If you have not yet done this, please see the Yuja – Getting Started support document for instructions on how to access Yuja and install the software.

The first step is to create all visual elements of your PowerPoint presentation. This includes adding any text, images, animations, or transitions to each slide. When creating a presentation, it is best practice not to overload your slides with text and only include images that emphasize what you are presenting. This presentation should represent a finished product without any audio narrations. Also, it is best not to include any animations or transitions that have a sound/audio component. The only audio that is recorded is what comes through your microphone.

NOTE: you can use a different slide presentation program if you wish (i.e., Google Slides or Keynote). Recording with Yuja is not limited to Microsoft PowerPoint only.

RECORDING YOUR PRESENTATION
After you have finished the slide presentation, you need to start the Yuja Software Station. You do this by:

  • Going to usm.yuja.com
  • Login using your USM w-number and password (the same password
  • you use for SOAR or Canvas)
  • Click on Create Recording
  • Click on Start Capture

Your web browser will prompt you with a message confirming you want to open the Yuja Software Station. Click OK/Open (or Allow, depending on the browser) to open the software.

When open, the recording window displays a preview section in the middle, a column of tools on the left, two text boxes at the top, and a start button at the bottom (see below).

software station window screenshot

Use the Title text box at the top to add a title to your video (this will be useful later). You can use the File icon/button at the top to choose which folder you on your Yuja storage to save the video. If you are not organizing your Yuja videos, you do not need to worry about this step.

Use the tool column on the left to change, enable, or disable your webcam, microphone, or screen capture. At a minimum, the Screen and the Mic Source must be recording. The most common thing people change is to disable the web cam (i.e. Video). To do this:

  • Click on Video within the tool column.
  • Click on the toggle icon (i.e. sliding dot) to disable the webcam.

The Preview section shows you what is going to be recorded and shows you the audio/video components are working properly. You must also be connected to an active internet connection to record video.  If you are not connected to the internet, recordings will not process. Your internet status is indicated by the ONLINE button in the bottom right corner (Blue and ONLINE = functioning properly).

Before you click Start, you need to open our PowerPoint file. You are going to “present” you PowerPoint as if you were in front of a live audience (Full Screen, clicking through, and explaining each slide). Opening the file ahead of time minimizes the amount of dead recording time at the start of the video.

It may also be beneficial to take notes on “what you plan to say” per slide in the presentation. Doing this ahead of time may limit the number of mistakes that occur as you record the presentation.

It is important to know you cannot go back and fix a recording if you make a mistake. When a mistake occurs, you choices are: (1) power through and finish the recording or (2) stop, delete the recording, and start again.

Once the PowerPoint is open:

  • Click Start on the Yuja Software Station screen
  • Click the Slide Show tab in PowerPoint
  • Select from Beginning

A countdown will appear after you click start. This is normal. You can work through the countdown if you wish, or let it happen and then follow the remaining steps above.

small three button tool barAs you are recording a new, very small, tool bar will appear in the bottom-right corner of the screen being recorded (see right).  This toolbar allows you to stop or pause the recording. The Yuja icon returns the Software Station screen.

NOTE: if you return to the software station screen, that screen (and any other actions you may take on that screen) may recorded.

The Pause icon allows you to pause and resume the recording if you need to take a break. Stopping the recording does not allow you to resume recording after the fact. Only use the Stop icon when you are done.

After you click stop, Yuja will prompt you to either Save or Delete the recording. Saving the recording starts the process of saving the video from your computer to your Yuja account. Deleting the recording removes it permanently (with no chance of recovery).

SHARING VIDEOS FROM YUJA TO CANVAS
Yuja is connected to Canvas, but this is not a direct connection. Just because you record and save a presentation recording to Yuja does not mean it will appear in Canvas. Adding video from Yuja to Canvas is a manual process that you (the student) must complete.

Typically, instructors will have you submit video presentations in two places: (1) Assignments or (2) Discussions. An Assignment submission is between you and the instructor only, and they are usually graded. Discussions are typically visible to all students in the course, or a specific group of students. Presentations submitted to a discussion can be viewed by others. The steps for both are:

  • Login to Canvas and select the desired class.
  • Open the desired Discussion or Assignment
  • Depending on the class, you will either click on the Discussions or Assignment menu items to find the assignment/discussion you need. If you do not see these menu options, you may have to locate the assignment/discussion through Modules.
  • For a Discussion, click Reply. For an Assignment, click Submit Assignment.
  • If you are submitting an assignment, there is an extra step. After you click Submit Assignment, a submission block appears below the button. Click the Text Entry tab.
  • In the text editor that appears, locate and click on the More External Tools icon. It appears as a blue arrow pointing down located to the right of the big red T.
  • Select Yuja Media from the menu options
  • A new Yuja window will appear. Scroll down to see the videos stored in your account. If you already have video content on your Yuja account, you may have to search for the video by title.
  • Click on the desired video to select it. Yuja will embed that video into the text editor for you.
  • Click Submit Assignment or Post Reply to finish the process.

Yuja is a video streaming and storage platform subscribed to by the University of Southern Mississippi (USM). It allows users to create and store videos in an online environment, and allows users to embed those videos into Canvas. The following is designed to get students started with Yuja. This guide will provide information on the basic functions of Yuja, how students can create videos with Yuja, and how students may use Yuja video content within Canvas.

ACCESSING YUJA
Like Canvas, Yuja is a cloud (or internet) based software. Users must have internet access to use the product. The website for USM is usm.yuja.com. All users will come to a USM branded page with a login button in the top-right corner of the screen.

authentication login screenYuja uses the same login credentials as most other software packages on campus (SOAR, Canvas, Office365). After clicking Login, users will see a username/password box appear as a pop-up (see right). The username is the users W-number (w########). The password is the same password the user uses for SOAR.

NOTE: this password box requires the users web browser to allow pop-up windows. This may require users adjust their browser security settings. The password box may also throw a security certificate error. Users must add/confirm the exception before they can login to Yuja.

After logging into Yuja, users are taken to a page called the Media Channel. The Media Channel displays any videos USM has made available to the everyone through Yuja. At the top of the Media channel is a navigation row with the following options (see below):

  • View Channels – Returns users to the Media Channel page
  • Create Recording – Opens the Capture & Live Stream tool
  • Upload & Manage – Opens the users Media Library

toolbar showing uploading and streaming optionsRECORDING WITH YUJA
Students have the ability to create videos with Yuja, similar to the videos instructors may create with Yuja. Every USM students has an account on Yuja and every student account has a ½ gigabyte storage (512 MB). This is enough space for approximately 3 hours of recorded video. To create video with Yuja, students will select Create Recording from the navigation row on the Media Channel page (see above).

create and livestream video dropdownCreate Recording opens the Capture & Live Stream tool, which contains the following options (see right): a Download link, Software Capture, and Browser Capture. Capture & Live Stream requires every user (students or instructors) to install the Yuja Software Station. The link to download this software is found at the top of this window. The system will automatically determine if the user is using a Mac, or a PC, and download the correct version of the software.

NOTE: if users are experiencing problems downloading or installing the Yuja Software Station, there are tutorial videos for each platform (Mac or PC) below the download link on the Install page.

After the software has been installed, users will return to the previous page and select the Start Capture option (see above). Users typically have two capture options available to them: Software and Browser Capture.

The Software capture uses the software previously installed on the user’s computer. It is the preferred method for recording videos with Yuja as it produces the best quality video. Select the desired option and click Start Capture.

NOTE: the web capture is still an option but produces a lower quality (or worse) video than the Software capture.

Users may be prompted to allow the browser to open the Yuja Software Station. Click Allow to open the software. Before users begin recordings, the Yuja Software Station will display various preview screens and options, and allow users to create a title and description for the video (see next page).

The row of text boxes across the top allows users to add a title and a description to the recorded video. By default, all recorded video will be stored in the users private My Media folder.

NOTE: The My Media folder is the correct destination for all student recordings.

The left column allows users to select the webcam (Video), microphone (Audio), and Screen (Screen) he/she wishes to record for the video. Users may click on any of the rows within that column and change the default options, or add additional options for the video.

Any selection options within the left column are displayed in the Previewing area, to the right of that column. The preview allows users to see what will be recorded prior to starting and ensures all Audio, Video, and Screen hardware are properly working.

previewing software station window

When the user is ready, he/she will click Start to begin recording.

When the recording is on and active, a small control panel will appear in the bottom-right corner of the screen (see right). This allows users to open the software station control panel again, pause the recording, or stop the recording. When a user stops the recording, they have the option of saving the recording to Yuja or deleting it.

WHAT IS BEING RECORDED?
The Yuja Software Station is recording three separate things: the screen, the webcam, and the microphone.

THE SCREEN
The screen is being recorded through a process called Screen Capture. In essence, a video camera is pointed directly at the user’s computer screen and it is only recording that screen. The recording will capture any visual movements or demonstrations but will not record any audio that comes through the computers speakers. For example, if a user wished to record a PowerPoint presentation, he/she will complete the following steps:

  • Open the PowerPoint presentation and the Yuja Software Station
  • Start the recording
  • Start the PowerPoint
  • Present the PowerPoint
  • Stop the recording
  • Save the Video

Any/all visual components of the PowerPoint (i.e., transitions, animations, text, or images) will be recorded. Any audio narrations added directly to a PowerPoint slide will not. If the PowerPoint contains a video, the visual movement of the video will be recorded but the audio associated with the video will not.

THE WEBCAM
Most laptop computer contain webcams built directly into the monitor. The webcam is a simple camera that visually records anything it is pointed at.

THE MICROPHONE
Most laptop computers contain a microphone built directly into the monitor. The microphone records any audio it detects. This audio may come from the user speaking, background noise, and/or other people or noises near the computer. Typically, microphones are not sensitive enough the pickup audio coming from the computers speakers. If any computer audio is recorded by the microphone, it is typically of poor quality.

USING YUJA WITH CANVAS
Yuja is not directly connected with Canvas. However, users may still add videos created, and stored, on Yuja to a Canvas course. Students will primarily use Yuja videos for assignment submission and discussion participation. This section will focus on those two functions within Canvas.

ASSIGNMENT SUBMISSION
orange submit button imageTo start, students must navigate to the desired assignment and click the Submit Assignment button (see right).

Yuja connects to Canvas through the “rich text editor.” This is the text box seen throughout various parts of the course (i.e., discussions, assignments, pages, etc.). On the rich text editor tool bar are a number of tools and applications, like inserting images, Office365, or TedEd. One of these icons is called More External Tools. This icon looks like a blue triangle, or arrow, pointing downwards (see right).

khan academy dropdown menuWhen this icon is clicked, a menu expands. Yuja is located on this menu (see right). When a user clicks on the Yuja link within the menu, a separate window will appear. This window connects the user to his/her storage area within Yuja and displays all videos he/she has access to.

To submit a Yuja video as an assignment, users will select a previously created video from the window that appears and embed that video into the text area.
When finished, click Submit.

NOTE: in order for students to turn Yuja videos in as an assignment in Canvas, the instructor must enable text entry as a submission option.

DISCUSSIONS
Including Yuja video within a discussion board, or a discussion board post, is a similar process to submitting Yuja video as an assignment. Yuja connects to an assignment through the same rich text editor found in assignments. However, rather than clicking the Submit Assignment button, students will replay to the initial post within the discussion, or another user’s discussion post. All other steps are the same as listed above in the Assignment Submission section.

NOTE: users should record his/her video response before attempting to embed the video into a discussion post.

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