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Office of Online Learning

Proctoring

Welcome to the Office of Online Learning’s Proctoring service! We are here for your proctoring needs: both online and on USM’s Hattiesburg and Gulf Park Campuses. Our proctoring service is not a walk-in service and an exam cannot be made on the phone or through email. An application + fee must be submitted through a proctoring portal below.  

Requirements

All proctoring fees must be paid at the time the application is submitted. Payments can be made by debit / credit card only. Fees cannot be charged to student accounts. 

Be aware of proctoring deadlines. Please note: you must schedule a proctored exam 3-4 (depending on proctoring site deadlines listed below) business days before testing day or a late fee will be charged. 

All students must provide a photo ID before testing. Examples include; school ID, driver’s license, or government issued ID. 

Campus Parking. If you do not have a valid USM parking pass, please obtain a visitor’s pass by visiting this website.

How to Apply for Proctoring

  1. You must allow a minimum of three (3) business days before the requested examination date. Weekends (Saturdays and Sundays) and holidays do not count as working days. This will ensure there is ample time to process your application and to forward exam information to the approved proctors. Examples: If an application is submitted on Wednesday, you will schedule your exam no earlier than the following Tuesday. If you submit your application on a weekend, you will need to schedule your exam no earlier than Thursday of the upcoming week.
  2. A $30 late fee will be charged if an application is submitted late and must be paid up-front before your proctoring application will be processed. The late fee is in addition to the $10 exam fee.
  3. You may schedule up to three (3) exams per course at one time. The fee is $10 per exam. If you list three (3) exams, your total will be $30. Please note: this does not mean you can choose 3 dates and time for one exam. Only one exam per chosen date and time is allowed. 
  4. Photo ID is required to take an exam. Examples include; school ID, driver’s license, or government issued ID. 
  5. Personal laptops, tablets, or smart watches are not permitted to be used for testing. 
  6. USM Faculty or Staff, please use the application link for Faculty and Staff ONLY. 

Application Links:

  1. You must allow a minimum of four (4) business days before the requested examination date. Weekends (Saturdays and Sundays) and holidays do not count as working days. This will ensure there is ample time to process your application and to forward exam information to the approved proctors.
  2. A $30 late fee will be charged if an application is submitted late and must be paid up-front before your proctoring application will be processed. The late fee is in addition to the $10 exam fee.
  3. You may schedule up to three (3) exams per course at one time. The fee is $10 per exam. If you list three (3) exams, your total will be $30. Please note: this does not mean you can choose 3 dates and time for one exam. Only one exam per chosen date and time is allowed.
  4. Photo ID is required to take an exam. Examples include; school ID, driver’s license, or government issued ID.

Application Links:

 

It is the primary responsibility of the student taking the course to obtain a proctor, schedule appointment with proctor, and to accurately communicate testing information to the proctor.

  1. Locate an acceptable proctor
    • Acceptable proctors include:
      • University, Community College, or College Testing Centers
      • A public library (if proctoring services are available and they are able to monitor you)
      • A testing/tutoring facility
      • Military personnel may contact the Education or Testing Officer (if at sea, the Ship’s captain)
      • Students in foreign countries may contact a U.S. Embassy for assistance or a College or
      • University in that country
    • Non-acceptable proctors include:
      • Supervisors
      • Co-workers
      • Family members
      • Relatives (close or distant)
      • Personal friends
      • K-12 Employees/Teachers
      • No institution other than those listed above (this includes medical facilities, law firms, and the like.)
  2. Contact your chosen proctor to ensure availability prior to listing them on your application.
    • The Application must include the proctor’s first & last name, job title, place of employment, and an email address (NO PERSONAL EMAIL: Please make sure you get the correct email) & phone number (NO CELL PHONES) associated with the testing site.
  3. Let your chosen proctor know that our office will send a Verification Form to them that will need to be completed and returned to our office before they will be approved to proctor your exam.
  4. You must present a Photo ID to the Proctor (Driver’s License, Government Issued ID, USM ID).
  5. You must allow a minimum of three (3) business days before the requested examination date.
  6. A $30 late fee will be charged if an application is submitted late and must be paid up-front before your proctoring application will be processed. The late fee is in addition to the $10 exam fee.
  7. You may schedule up to three (3) exams per course at one time. The fee is $10 per exam. If you list three (3) exams, your total will be $30. Please note: this does not mean you can choose 3 dates and time for one exam. Only one exam per chosen date and time is allowed. 

Application Links:

  1. You must allow a minimum of three (3) business days before the requested examination date. Weekends (Saturdays and Sundays) and holidays do not count as working days. This will ensure there is ample time to process your application and to forward exam information to the approved proctors. For students testing at the Gulf Park location, you must allow a minimum of four (4) days before the requested examination date,
  2. A $30 late fee will be charged if an application is submitted late and must be paid up-front before your proctoring application will be processed. The late fee is in addition to the $20 exam fee.
  3. You may schedule up to three (3) exams per course at one time. The fee is $20 per exam. If you list three (3) exams, your total will be $60. Please note: this does not mean you can choose 3 dates and time for one exam. Only one exam per chosen date and time is allowed. 
  4. Photo ID is required to take an exam. Examples include; school ID, driver’s license, or government issued ID. 
  5. Personal laptops, tablets, or smart watches are not permitted to be used for testing.

Hattiesburg Paper Exams: Please have your instructor mail them to

University of Southern Mississippi
Office of Online Learning 

ATTN: Vanessa McCullum
118 College Drive #9649
Hattiesburg, MS 39406

Gulf Park Paper Exams: Please have your instructor email them to Mernagh%20Howze.

Application Links:

 

Virtual Proctoring Within Canvas

Southern Miss is partnering with Examity® to assist you in your proctoring needs for your online classes. Scheduling appointments is done through your Canvas course. This provides another option for distance students who can’t meet at a proctoring center.

  1. System requirements for Examity includes access to a high speed Internet connection, built in or external working, webcam and microphone.
  2. Pricing for Examity is $15.00 for the first hour and $7.00 for each additional hour.
  3. You must allow one (1) day (24 hours). If you are scheduling less than 24 hours in advance, you must select the “On-Demand” scheduling option.
  4. Scheduling a virtual proctor should be done through Canvas rather than this website. Additional information can be found on the Examity page.

For students with questions go to the Student FAQ page here.

For instructors with questions go to the Instructors FAQ page here.

 

Faculty members must provide necessary proctoring information to students including exam dates and on-campus testing information.

Please email Vanessa%20McCullum for inquiries.

FIRST DATE FOR PROCTORED EXAMS
No proctored exams are to be scheduled or required before the third (3rd) week of the class during fall and spring semesters. No proctored exam should be scheduled before the second (2nd) week for summer semester. This time period is needed for students to submit their applications for examination by proctor, and for identifying and approving proctors, and the verification of exam dates.

DEADLINE FOR EXAM DOCUMENTS AND DATES TO PROCTOR
The Office of Online Learning proctoring services no longer accept paper-based exams. The Office of Online Learning offers assistance in the process of creating exams and setting up proctor passwords in Canvas. If you need assistance, please contact Susan Rayborn at 601.266.6589.

All instructors must submit a password/instruction document(s) for each online exam(s) no later that the tenth (10th) working day of the semester. The password/instruction document should include the date(s) the exam is to be given, time allotted to take the exam, navigation to the exam and any instructions as to what students may have with them during the exam. If you would like a sample document, one can be provided to you by the proctor.

ON-CAMPUS STUDENTS
Instructors should designate a date, time, and classroom location for their exam to be offered on-campus, administered by you, and advise their students of this information.

The Office of Online Learning will provide proctoring services for on-campus or local students in the case of an emergency or if a class or work schedule conflicts with the time the exam is scheduled with you, the instructor.

These students will be charged a $10 processing fee and are subject to the late fee if applicable. This same service is offered for our Southern Miss Gulf Coast students at the Gulf Park Campus in Long Beach, MS.

ONLINE STUDENTS
Students who are online are responsible for locating an appropriate proctor. All online students will submit their application to the proctor in the Office of Online Learning for approval and processing.

STUDENTS WHO REQUIRE DISABILITY ACCOMMODATIONS
It is the responsibility of the faculty member to provide modified instructions for students with disability accommodations. These accommodations must be met when students are taking an exam. Students can choose to be proctored through the Office of Disability

 

Located on the second floor (east) of Scianna Hall, the College of Business and Economic Development Testing Center can accommodate over 80 business students.

NOTE: This free proctoring service is available for business students only.

Learn more here

 

Located across from Cook Library on the Hattiesburg Campus, the Math Zone contains a large computer lab available for proctored math test. 

NOTE: This free proctoring service is available for math students only. 

Hours vary based on availability per semester. Learn more here.

 

To schedule an exam with the Office for Disability Accommodations (ODA), you must be registered with us and have Alternative Testing Accommodations. 

ODA recommends that students schedule exams at least two (2) business days in advance. This is to ensure testing space and exam availability. For students testing at the Gulf Park location, you must allow a minimum of four (4) days before the requested examination date,

Learn more at the Office of Disability

 

All USM students, regardless of location, will be charged the $10 proctoring fee per exam. Payment is due at the time the application is submitted.

If you use a testing center, there may be separate proctor fees associated with that particular site. In this case, it is the student’s responsibility to pay those fees.

The same guidelines apply for Non-USM students in need of proctored exams. It is up to the student to contact their education institution if proctoring services are required. Our office does not contact them for you. The fee for Non-USM students is $20 per exam. The late fee is $30.

Pricing for Examity is $15.00 for the first hour and $7.00 for each additional hour.

System requirements for Examity include access to a high speed Internet connection and a webcam.

Office of Online Learning Hattiesburg + Gulf Park Campus Fees:

$10 per exam (USM student)
$20 per exam (non-USM student)
$30 late fee 

Examity Fees:

$15 first hour
$7 each additional hour

 

Contact Us

Office of Online Learning

301 International Center

118 College Dr. #9649
Hattiesburg, MS 39406

Hattiesburg Campus

Campus Map

Email
onlineFREEMississippi

Phone
601.266.5518

Locations

HATTIESBURG CAMPUS
International Center, Room 301

118 College Drive, Box 9649
Hattiesburg, Mississippi 39406-9649

Phone: 601.266.5598
Fax: 601.266.4560
Email: vanessa.mccullumFREEMississippi

Hours:
Mon, Tues, Wed, and Fri (8:15 AM to 3:15 PM) - No testing past 4:45 PM
Thurs (8:15 AM to 5:15 PM) - No testing past 6:45PM
(November and December: Friday 7:45 AM to 3:00 PM, no testing past 4:15PM)

The last appointment time for the day allows one (1) and a half (1/2) hours to complete exam.


GULF PARK CAMPUS
Gulf Coast Library, Room 210
730 East Beach Blvd.
Long Beach, Mississippi 39560

Phone: 228.214.3459
Fax: 228.214.5417
Email: mernagh.howzeFREEMississippi

Hours:

8:30 AM to 7:00 PM, Mon. Tues. Wed. and Thurs.
8:30 AM to 2:00 PM, Fri.
1:00 PM to 5:00 PM, Sat. and 3:00 PM to 5:00 PM Sun.

The last appointment time for the day allows one (1) and a half (1/2) hours to complete exam.

Note: If you do not have a parking pass for campus, please obtain a visitors pass for parking.