Office of Online Learning
Office of Online Learning
Southern Miss is partnering with Examity® to assist you in your proctoring needs for
your online classes. This provides another option for distance students who can’t
meet at a proctoring center. Schedule a call with Susan Rayborn to have your course synced with the proctoring service.
Be sure to review the University's Proctoring Policy.
Faculty should set exam dates and times (in Central Time Zone) before the term starts to provide this schedule in the syllabus, along with a syllabus statement advising students of their proctoring options and costs.
Emphasize on the syllabus students will go through Canvas course to create their accounts and to schedule exams through Examity® Dashboard link under the course Modules.
Students should keep track of their confirmation email and/or screen shot of registration.
If you are using the Canvas Quiz tool to deliver your tests, edit the details before publishing your Canvas Quizzes.
After editing and publishing your Canvas Quizzes, wait 24 hours to access the Examity® Dashboard link to see your Canvas Quiz Details have been imported to your Examity Dashboard.
Edit the exams to be proctored to make sure the security level is selected, instructions to the proctor, dates, duration and password are correct.
If your Exams are hosted on a publisher's site, you must create New Exam (Standalone) on your Examity® Dashboard early in the term.
It is highly recommended to scheduled your exams to be available for more than one day.
Examity® contact person is Graham Jones, email@example.com.
These instructions in the Quick Guide will walk you through the steps.
For best results, contact Susan.Rayborn@usm.edu
Yes, the proctoring fee is determined by the Security Level and duration the instructor has set for the exam.
Live virtual proctoring - $18.00 for the first hour and $10.00 for each additional hour.
Plus 9.36% sales tax on the service.
Live Standard - $15.00 for the first hour and $8.00 for each additional hour. Plus 9.36% sales tax on the service.
**Note: the charge is based on the duration of time the instructor sets and not by the amount of time the student takes to complete the exam.
Late fee - Students are charged a $5.00 late fee when using "Live" proctoring if scheduled within 24 hours of the exam opening date. Plus 9.36% sales tax on the service.
Send an email to Susan.Rayborn@usm.edu to request the course be synced with Examity®. Provide the course/s and section/s.
Susan will add an Examity Online Proctoring module to your course.
The module will contain
It is important to know, your Exams will not live on the Examity site. Your Exams will be delivered through Canvas or the Publishers site you use for your course. The Examity Dashboard is your connection to the virtual proctors and where you provide all proctoring instructions.
Each semester, you are given a new Canvas course for the class you will be teaching. This Canvas course has an unique "identifier" which is used to import your roster from SOAR. This same "identifier" is used to import your tests and students to Examity®.
!! Do not use the past semester's courses on your Examity® Dashboard for the new semester.
!! Do not Create a new Course.
Click the Examity Dashboard link in each of your courses to activate the import process. If you do not have the Examity Dashboard link in your Canvas course, contact Susan.RaybornFREEMississippi, who will add it for you.
Your first step, you must change the settings in the Canvas Quiz/exam to allow a different window of time.
Next, on your Examity Dashboard set a Scheduling Exception.
The "published" quizzes/tests/exams created in Canvas will show on the Examity® Dashboard approximately 24 hours after the test are published in Canvas.
In other words, when you publish the test in Canvas, the update of data is pushed after midnight, and the test will show in the Examity® Dashboard the following day.
To view your Quizzes/Exams/Tests, click the Exams button located to the right of the
Southern Miss logo.
Use these instructions to make sure your quizzes/exams/tests imported from Canvas are correct.
If your tests live on a Publisher's site, you must use the New Exam icon to create a Standalone test. See "How do I setup the Exam with is hosted on a Publisher's site."
Examity imports the Details of the Canvas Quiz to your Examity® Dashboard only once.
If you make changes to the Details tab of the Quiz in your Canvas course, you must go through Examity® to make the same changes to the test.
By default, Examity® will import over all published tests in your Canvas course.
You must manually add a new exam, when your students must access a Publisher's site to take a test. Examity® term is a Standalone Exam.
These printable instructions will help you through the process.
By default all published Canvas quizzes will be imported to your Examity® Dashboard. It is best practice to remove any test/quizzes not being proctored on your dashboard.
The Canvas course ID Examity® uses to sync is located in the address bar of the browser.
By default, the newly published Canvas Quiz will import over to the Examity® Dashboard the following day of being published. This import contains the information that was added to the Details tab of the Canvas Quiz. It is not the actual quiz.
Wait over night after publishing the Canvas Quiz to allow time for the import to complete.
NOTE: The Details of the Canvas quiz are imported only once. If you make changes to the Details in Canvas, you must go through your Examity® link to make the changes there as well.
The Standalone Exam, also known as New Exam, is created by you to give the Examity proctors the required information/password/rules for tests that do not live in Canvas.
If you have integrity issues associated with a course, it is recommended you make the course Inactive or modify the name on your Examity Dashboard.
Never edit the Course Id.
Use these instructions to add the semester to the name of the courses or make the past courses inactive.
If you no longer need the course to show on your Examity Dashboard, you can Delete it. Deleting the course also deletes any template settings you may have been using.
It is important to provide all proctors notice of each student who requires extra time to complete the test.
The Examity® Dashboard is a central control center for each person and is user specific.
Access the Examity® Dashboard link in each course to sync each course with Examity. Once this is done, you will see all of your courses using Examity®.
It also provides quick access to
You can enter this information into the Special Instruction box. In this case, make the instructions visible to both students and proctors.
There are several possibilities that could cause the error message.
At some point, you will receive a notification from Examity® concerning one of your student's behavior during a test. Or one of your students may claim a technical problem with Examity® as the reason he/she missed the test.
You have the power to review the proctor's notes regarding the student's interaction prior to or during a test, by going to your Examity® Dashboard.
Red flagged exams will stay on the Exam Status page for 1 year. For all other exams, they will remain on the Exam Status page for 30 days, and then an additional 30 days after this.
If requested, Examity Support can provide a direct link to an exam video as needed.
Explanation: a virtual machine, means another person, out of the view of the proctor, is accessing the same computer the student is being proctored through.
When you use Live Premium proctoring makes the issues stated not relevant.
Quote from Examity®:
Instructors can choose to be proactive by including the following in the notes to the proctor section:
"Proctor will ask the student to open their task manager prior to beginning their exam."
The Examity proctors, or any other proctors have no clue the students are allowed extra attempts unless you specifically add those instructions.
You will see the place to write these instructions when Editing a Canvas Test, or Create a Standalone Test.
Understand, the students will be charged for each time they schedule the new appointment depending on how you setup the instructions.