Office of Online Learning
Office of Online Learning
Southern Miss is partnering with Examity® to assist you in your proctoring needs for
your online classes. This provides another option for distance students who can’t
meet at a proctoring center. Contact Susan.RaybornFREEMississippi to have your course synced with the proctoring service.
Faculty should set exam dates and times (in Central Time Zone) before the term starts and provide this schedule in the syllabus, along with a syllabus statement advising students of their proctoring options.
Emphasize on the syllabus students will go through Canvas to create their accounts and to schedule exams through Examity® link under the course Modules.
Tell students should keep track of their confirmation email and/or screen shot of registration.
Edit the details or unpublish your Canvas Quizzes before making the Examity® link available to students.
After editing and publishing your Canvas Quizzes, access the Examity® link as Instructor to ensure students are only seeing the tests you wish proctored.
Edit the exams to be proctored to make sure the instructions to the proctor, dates, duration and password are correct.
Setup your exams hosted on a publisher's site within the Examity® Dashboard early in the term.
It is highly recommended to scheduled your exams to be available for more than one day.
For those using Canvas to deliver the exams, at the beginning of the semester, new exams can be created without questions.
Setup the dates, duration, and password.
Publish the exam to have the details imported over to your Examity® Dashboard.
Return to edit this same Canvas quiz to creating your questions at your convenience.
Examity® contact person is Graham Jones, email@example.com.
Yes, the proctoring fee is determined by the duration the instructor has set for the exam.
$15.00 for the first hour and $7.00 for each additional hour.
Students are charged a $5.00 late fee if scheduled within 24 hours of the exam opening date.
Mississippi charges 7% sales tax on the service.
Before you can add the Examity® external tool link, you must send an email to Susan.Rayborn@usm.edu to request the course be synced with Examity®. Provide the course/s and section/s.
After 24 hours, you will be able to add the Examity® external tool link -
Instructors should access Examity® to ensure only those tests to be proctored are visible to students.
Publish the Examity module/link to allow students access.
It is important to know, your Exams will not live on the Examity site. Your Exams will be delivered through Canvas or the Publishers site you use for your course. The Examity Dashboard is your connection to the virtual proctors and where you provide all proctoring instructions.
Each semester, you are given a new Canvas course for the class you will be teaching. This Canvas course has an unique "identifier" which is used to import your roster from SOAR. This same "identifier" is used to import your tests and students to Examity®.
!! Do not use the past semester's courses on your Examity® Dashboard for the new semester.
You must notify Susan.Rayborn@usm.edu each new semester to let her know which of your courses will be using Examity® as a means of proctoring. She will make sure your Canvas course is synced and the students are imported to your Examity® Dashboard.
Scheduling Outside the Testing Window:
To schedule an exam outside the test window for a single student, send an email to the student and firstname.lastname@example.org.
Include the following information in your email:
Subject Line: University of Southern Mississippi - Permission Granted to Schedule Outside Testing Window – Student Name
The dates the extension is granted:
In the email - please ask the student to call our support desk at 855-392-6489, option 1 and a support agent will be able to help schedule the student.
The "published" quizzes/tests/exams created in Canvas will show on the Examity® portal approximately 24 hours after the test are published in Canvas.
In other words, when you publish the test in Canvas, the update of data is pushed after midnight, and the test will show in the Examity® portal the following day.
Be sure to click located on the left of the name of the course to see all associated tests.
If your tests live on a Publisher's site, you must use the Add Exam icon to create a Standalone test. See "How do I setup the Exam with is hosted on a Publisher's site."
Examity imports the details of the Canvas Quiz to your Examity® Dashboard only once.
If you make changes to the Details tab of the Quiz in your Canvas course, you must go through Examity® to make the same changes to the test.
By default, Examity® will import over all published tests in your Canvas course.
You must manually add a new exam, when your students must access a Publisher's site to take a test. Examity® term is a Standalone Exam.
By default all published Canvas quizzes will be imported to your Examity® Dashboard. It is best practice to remove any test/quizzes not being proctored on your dashboard.
The Canvas course ID Examity® uses to sync is located in the address bar of the browser you are using when accessing your course.
By default, the newly published Canvas Quiz will import over to the Examity® Dashboard the following day of being published. This import contains the information that was added to the Details tab of the Canvas Quiz. It is not the actual quiz.
Wait over night after publishing the Canvas Quiz to allow time for the import to complete.
NOTE: The Details of the Canvas quiz are imported only once. If you make changes to the Details in Canvas, you must go through your Examity® link to make the changes there as well.
The Stand-alone Exam is created by you to give the Examity proctors the required information/password/rules for tests that do not live in Canvas.
No. The past courses are important to keep in order to retrieve any reports made by proctors concerning students.
Instead of deleting, take a moment to edit active status of the courses. Never edit the cnvs_id.
Using the instructions below, you can add the semester to the name of the courses or make the past courses inactive.
It is important to provide all proctors notice of each student who requires extra time to complete the test.
The Examity® Dashboard is a central control center for each person and is user specific.
Access the Examity® link in one course will allow you to see all of your courses using Examity®.
It also provides quick access to
You can enter this information into the Special Instruction box. In this case, make the instructions visible to both students and proctors.
There are several possibilities that could cause the error message.
At some point, you will receive a notification from Examity® concerning one of your student's behavior during a test. Or one of your students may claim a technical problem with Examity® as the reason he/she missed the test.
You have the power to review the proctor's notes regarding the student's interaction prior to or during a test, by going to your Examity® Dashboard.
Red flagged exams will stay on the Exam Status page for 1 year. For all other exams, they will remain on the Exam Status page for 30 days, and then an additional 30 days after this.
If requested, Examity Support can provide a direct link to an exam video as needed.
Explanation: a virtual machine, means another person, out of the view of the proctor, is accessing the same computer the student is being proctored through.
The University of Southern Mississippi uses Level 3 proctoring which makes the issues stated not relevant.
Quote from Examity®:
Instructors can choose to be proactive by including the following in the notes to the proctor section:
"Proctor will ask the student to open their task manager prior to beginning their exam."